Administrative Assistant, Entry Level (GT26101641)

GTSC•Chantilly, VA

13d•$19 - $21•Onsite

About The Position

GTSC seeks an Administrative Assistant for its headquarters Human Resources office in Chantilly, Virginia. The role provides administrative and operational support across the HR department and serves as a flexible resource for day-to-day HR activities, employee communications, benefits administration, onboarding and offboarding, HR systems and records, compliance tracking, training coordination, and other departmental initiatives. The assistant works closely with members of the HR team and gains exposure to multiple areas of Human Resources. Responsibilities may shift with departmental priorities. The position is suited to an organized, adaptable person who is eager to learn and comfortable supporting multiple projects and stakeholders. The role requires daily in-office work in a fast-paced, deadline-driven environment and strict confidentiality when handling employee, company, and proprietary information. Employment is contingent on successfully completing a background check; additional screenings may be required depending on job duties or government client requirements.

Requirements

High school diploma or GED.
1–2 years of administrative assistant experience responsible for a diverse set of daily recurring tasks.
Strong organizational skills and ability to manage multiple assignments, deadlines, and follow-up items.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong written and verbal communication skills and commitment to accuracy and timeliness.
Ability to handle confidential and sensitive information with discretion and professionalism.
Comfort communicating with employees, managers, vendors, and other internal and external stakeholders.
Ability to work independently on assigned tasks and effectively as part of a collaborative HR team.
Ability to commute to and work in the office daily.
Ability to communicate effectively in in-person and virtual work environments.
Ability to manage repetitive tasks and maintain focus in a fast-paced, deadline-driven environment.

Responsibilities

Provide day-to-day administrative and operational support to the Human Resources department.
Monitor HR inboxes, respond to routine employee inquiries, or route questions to the appropriate HR team member.
Assist with employee onboarding and offboarding, including coordinating documentation, systems activities, and communications.
Process routine employee transactions and data changes in HR systems, including new hires, terminations, status changes, promotions, and other personnel updates.
Assist with employment verifications and routine employee documentation requests.
Assist with I-9 verification and E-Verify processing and maintain associated records.
Prepare routine HR correspondence, forms, letters, and employee communications using established templates and guidance.
Maintain accurate electronic personnel records and file HR documentation in appropriate systems and repositories.
Support benefits invoice reconciliation by reviewing employee eligibility and coverage information and helping identify and resolve discrepancies.
Track completion of required corporate, compliance, and employee training.
Assist with tracking performance review activities and other recurring HR processes.
Maintain HR trackers, spreadsheets, reports, calendars, and other tools used to monitor departmental activities and deadlines.
Assist with HR compliance audits, document reviews, and records maintenance under the direction of HR staff.
Support preparation and distribution of HR announcements, presentations, newsletters, employee resources, and other internal communications.
Assist with HR projects and initiatives by gathering information, organizing materials, tracking action items, scheduling activities, and following up with stakeholders.
Maintain strict confidentiality of employee, company, and proprietary information.
Perform other duties as assigned.