Receptionist, Administrative Assistant (Entry Level)

The Poole and Kent Corporation•Ashburn, VA

6d•Onsite

About The Position

The Receptionist, Administrative Assistant supports the Corporate office by handling incoming calls, welcoming visitors, preparing meetings and company events, and assisting with onboarding as needed. The role also supports office operations by maintaining copy machines, organizing and stocking office and meeting-room supplies, maintaining shared spaces, preparing documents, and helping with meal orders for meetings and events. Reliability, punctuality, and professional demeanor and etiquette are essential. This is an onsite position in Ashburn, Virginia.

Requirements

High school degree or equivalent.
At least two years of administrative experience in a professional office environment.
Proficiency with Microsoft applications, particularly Excel; ability to use Word and create business letters.
Basic Excel skills are desirable.
Accurate keyboarding skills and proficiency in spelling, grammar, and punctuation.
Ability to create or update letters and documents within business-required timeframes.
Professional written and verbal communication skills; fluent English communication, both verbally and in writing.
Professional emotional intelligence, courtesy, and composure.
Ability to discern work priorities and think independently within the position’s scope of authority.
Commitment to safe work practices and compliance with company policies and applicable laws.
Ability to work collaboratively and support teamwork; effective organization and management of information and processes; commitment to company values.
Valid state driver’s license and reliable personal transportation.
Authorized to work in the United States full-time without current or future employer sponsorship.
Ability to meet the described physical demands, with reasonable accommodations as applicable.

Nice To Haves

Bilingual proficiency in Spanish is strongly preferred.
Basic Excel skills are desirable.

Responsibilities

Greet visitors professionally and notify appropriate employees when expected guests arrive.
Answer, screen, and transfer incoming and inter-company calls; connect calls to conference settings when applicable; take messages with relevant caller details and route them by email.
Keep copy machines stocked with consumables, contact vendors for repairs, and email employees about equipment status.
Organize the office supply room, maintain inventory, and order and stock office supplies; request lifting assistance for heavy deliveries.
Stock meeting rooms and the kitchen with consumables, and maintain the cleanliness of meeting rooms, shared spaces, and kitchen equipment; request lifting assistance for heavy items.
Assist with new-hire onboarding as needed.
Prepare and generate accurate computer documentation using Excel and Word for administrative tasks.
Support meal ordering and pickup for meetings and company events; use a personal vehicle as needed, with mileage reimbursed.
Maintain reliable attendance and punctuality.