Administrative Assistant, Facilities

Advanced Energy Industries, Inc•Fort Collins, CO

1d•$19 - $27•Onsite

About The Position

Greets employees, customers, vendors, applicants, and other visitors while serving as the first point of contact for the Fort Collins facility. This role is responsible for creating a professional, welcoming environment by providing exceptional customer service, maintaining a polished reception area, and assisting with facility-related administrative support. The ideal candidate takes pride in the appearance of the workplace, demonstrates initiative, notices details others may overlook, and proactively helps ensure a positive experience for employees and guests.

Requirements

Computer literacy, including proficiency with the Microsoft suite of applications (Word, Excel, PowerPoint, Outlook, Internet Explorer)
Excellent customer service and interpersonal skills
Excellent verbal and written communication skills
Strong attention to detail and organizational skills
Ability to multitask and prioritize work effectively
Computer proficiency, including Microsoft Office applications and PC-based phone systems
Ability to work independently and demonstrate initiative
Ability to occasionally lift and move items weighing up to 25 pounds
Ability to stand, walk, and move throughout the facility as needed
0-3 years of related experience
High School Diploma or equivalent required

Nice To Haves

Previous corporate office/front office experience desirable

Responsibilities

Using a computer-based phone system, answers, manages and screens all incoming phone calls
Assists in the administration of Facilities programs
Acts as administrative support to facilities department and other departments as needed
Acts as a single point of contact for general employee requests and information
Informs employees of customer, client, vendor or guest arrivals
Assists with door access & security management
Assists with managing the tempory badges, checking out & returns
Maintains a professional, organized, and welcoming lobby and reception area
Ensures visitor signage, communications, badge materials, and lobby resources are current and professionally presented
Coordinates guest visits and conference room readiness to support a positive visitor experience
Serves as a visible and approachable resource for employees, visitors, and contractors
If the position is job-shared, ensures seamless coverage between receptionists

Benefits

Medical - multiple medical plans are available to choose from
Short and long-term disability and life insurance
Health savings and flexible spending accounts
Generous time off policy starting with 3 weeks of paid vacation, 7 days of paid sick time, and 12 paid holidays
8 hours of paid volunteer time off
8 weeks of paid parental leave for both parents
Company matched 401(k)
Tuition reimbursement
Expanded mental health coverage and employee assistance programs
Other voluntary benefits include critical illness, accident and hospital indemnity, pet insurance, identity theft, and legal assistance
Employee Stock Purchase Plan