Administrative and Facilities Assistant

DaBella•Austin, TX

1d•Onsite

About The Position

DaBella is seeking a proactive, professional, and customer-focused Administrative and Facilities Assistant to support daily administrative operations and facilities coordination. The role serves as a key point of contact for the office and helps create a welcoming, professional environment for employees, visitors, and business partners. It is an in-office position in Austin, Texas, scheduled Monday through Friday from 8 a.m. to 5 p.m., with compensation of $19–$21 per hour.

Requirements

Strong attention to detail, organization, and accuracy.
Ability to manage competing priorities and multitask effectively.
Professional communication skills and comfort interacting with visitors, employees, vendors, and management.
Customer-first, calm, helpful, and solution-oriented approach.
Initiative, accountability, ownership of assignments, and ability to work with minimal supervision.
Technical proficiency with Microsoft Office, email, Teams, and phone systems.

Nice To Haves

Experience with Asana, Zendesk, Salesforce, or Yardi.
Previous experience in office administration, facilities coordination, customer service, or property management.

Responsibilities

Serve as the first point of contact for visitors, employees, and building-related inquiries.
Manage front desk responsibilities and maintain a professional, welcoming atmosphere.
Coordinate maintenance requests, work orders, vendors, and building services.
Maintain organized records, electronic files, and administrative documentation.
Monitor office supplies, process invoices, and assist with expense tracking.
Support office events, meeting preparation, workspace setup, and office moves.
Manage multiple projects, deadlines, and requests while maintaining accuracy and attention to detail.
Communicate updates, follow through on outstanding tasks, and proactively identify areas for improvement.

Benefits

Medical, dental, and vision coverage eligibility for employees and their families.
Health Savings Account (HSA).
Company-sponsored life insurance and supplemental life insurance.
Long-term and short-term disability coverage.
Accident protection.
Employee assistance program with access to counseling services and other work/family/life balance tools.
Pet insurance.
401(k) plan.
Additional insurance programs.
UHC Rewards.
Rally Health.
One Pass Select gym membership subscription.
Volunteer paid time off (VPTO).
Year-round incentives to give back to the local community.
Personal and professional development resources, including books, courses, and opportunities to attend leadership conferences.
Relocation opportunities to other branches across the nation.
80 hours of paid time off annually, with incremental increases.
Six paid holidays during a calendar year, effective on the first day of employment.