Administrative and Facilities Assistant

DaBella•Austin, TX

2d•$19 - $21•Onsite

About The Position

DaBella is looking for a proactive, professional, and customer-focused Administrative & Facilities Assistant to help keep our office running smoothly. This role is perfect for someone who enjoys staying busy, managing multiple priorities, and creating a welcoming, professional environment for employees, visitors, and business partners. We're looking for someone who takes pride in the details, communicates effectively, and doesn't wait to be told what needs to be done. You'll serve as a key point of contact for our office while supporting daily administrative operations and facilities coordination.

Requirements

Strong attention to detail: You catch errors, stay organized, and take pride in accurate work.
Excellent multitasking skills: You can manage competing priorities without losing track of the details.
Professional communication: You're comfortable interacting with visitors, employees, vendors, and management.
A customer-first mindset: You remain calm, helpful, and solution-oriented when handling questions or concerns.
Initiative and accountability: You take ownership of assignments, follow through, and work well with minimal supervision.
Technical proficiency: Experience with Microsoft Office, email, Teams, and phone systems is required.

Nice To Haves

Experience with Asana, Zendesk, Salesforce, or Yardi is a plus.
Previous experience in office administration, facilities coordination, customer service, or property management is preferred.

Responsibilities

Serve as the first point of contact for visitors, employees, and building-related inquiries.
Manage front desk responsibilities while maintaining a professional and welcoming atmosphere.
Coordinate maintenance requests, work orders, vendors, and building services.
Maintain organized records, electronic files, and administrative documentation.
Monitor office supplies, process invoices, and assist with expense tracking.
Support office events, meeting preparation, workspace setup, and office moves.
Manage multiple projects, deadlines, and requests while maintaining accuracy and attention to detail.
Communicate updates, follow through on outstanding tasks, and proactively identify areas for improvement.

Benefits

Medical, Dental, and Vision
Health Savings Account (HSA)
Company Sponsored Life Insurance
Supplemental Life Insurance
Long-term and short-term disability
Accident protection
Employee assistance program - access to counseling services and other tools to improve work/family/life balance
Pet Insurance for your furry family member
401k plan
UHC Rewards
Rally Health
One Pass Select (gym membership subscription)
VPTO (Volunteer paid time off) year-round incentives to give back to your local community
Personal/Professional Development - we provide books, courses, and opportunities to attend leadership conferences
Relocation opportunities to other branches across the nation
80 hours of Paid Time Off annually with incremental increases
6 paid holidays during a calendar year effective day one of employment