Facilities Administrative Assistant

STV•New York, NY

1d•$66,320 - $75,364•Onsite

About The Position

STV is seeking a professional, friendly Facilities Administration Assistant to represent STV in our New York, NY office, greeting employees, visitors, clients, and applicants in a professional and pleasant manner. The Local Office Operations Administrator/Facilities Administration Assistant, in coordination with the Facility Manager, will be responsible for the assigned facility's administrative and operational duties.

Requirements

High school diploma or equivalent
Professional demeanor
Familiarity with basic office software
Ability to operate scanners, copiers, and printers
Excellent interpersonal skills to ensure visitors have good first impressions and feel welcome
Clear and concise communication skills
Knowledge of Microsoft Word, Outlook, and Excel
Multitasking skills, as this position will involve handling multiple tasks simultaneously, such as answering phone calls, greeting customers, and corresponding with employees

Nice To Haves

Three years of relevant administrative work experience

Responsibilities

Greeting guests upon arrival, explaining how to navigate the office, answering/transferring phone calls, maintaining visitor log-in sheet and addressing guests' and employees' questions
Supporting the facilities manager with building access for visitors, locker keys, access cards using Brivo and Freespace to reserve seating as needed.
Inspecting support services for STV’s premises, ensuring the cleanliness of interior spaces such as the café/social hub and bathrooms
Managing, cleaning, and organizing the front desk
Assisting with employee welfare events, such as employee gatherings and STV’s holiday parties, and decorating the office for holidays
Scheduling meetings, client visits, and company events as necessary
Understanding STV policies and knowing when to call for help on various administrative, facilities, and operational issues
Reviewing and processing invoices for company accounts as needed
Performing light record-keeping as necessary, process vendor COI’s and make sure all are up to date on the Jones portal.
Providing occasional tours of the office
Offering administrative support to all team members as needed (e.g., meeting scheduling, ordering food and beverage services, ensuring coffee machines are filled with beans, and loading dishwasher)

Benefits

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
Disability insurance
Life Insurance and Accidental Death & Dismemberment
401(k) Plan
Retirement Counseling
Employee Assistance Program
Paid Time Off
Paid Holidays
Back-Up Dependent Care
Parental Leave
Continuing Education Program
Professional Licensure and Society Memberships