Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• High school diploma or equivalent combination of education and experience preferred.
• At least two years of administrative or general accounting experience, or demonstrated knowledge, skills, and abilities to perform the job tasks.
• Valid state-issued driver’s license in good standing and an acceptable driving record.
• Ability to read, write, and speak English fluently.
• High degree of overall computer proficiency, including local and virtual data management tools such as the Internet, Dropbox, and Microsoft file management structure.
• High proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Proficiency with multi-line phone systems and general office equipment.
• Effective, professional communication skills, especially verbal communication and professional issue resolution.
• Ability to empathize with client families and guests and demonstrate tact and patience in emotionally charged situations.
• Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication.
• Ability to handle multiple projects simultaneously, prioritize tasks, and exercise good judgment.
• Attention to detail and follow-through.
• Ability to meet physical demands that include climbing, sitting, standing, bending, kneeling, and frequently lifting up to 25 pounds; reaching, pushing, and pulling may also be required.
• Ability to work in an environment with possible exposure to chemicals and blood-borne pathogens; exposure risk is considered low.
• Overtime may sometimes be necessary or required.
• Ability to travel up to 10 percent out of area and overnight; travel is primarily local during the business day.

Nice To Haves

• Bilingual ability.

Responsibilities

• Answer incoming telephone calls, provide information or route calls to the appropriate person, and place outgoing calls for the business.
• Greet and escort visitors and their guests.
• Perform accounts payable and receivable, inventory, and account reconciliation tasks.
• Update the timekeeping system when employees submit missed-punch logs.
• Prepare daily deposit reports and reconciliations.
• Process and code business invoices for payment, research invoices, and resolve discrepancies.
• Receive and record payments from client families.
• Schedule business appointments and assist client families with paperwork and appointment scheduling.
• Compose and type correspondence as needed.
• Compile and report statistical data as required by the business.
• Enter data accurately, completely, and promptly into the operating system.
• Scan, copy, and print documents as needed.
• Update and maintain business files and related systems.
• Serve as business timekeeper and maintain local employee files.
• Coordinate and maintain office supplies and equipment.
• Provide backup for other administrative functions as needed.
• Complete assigned responsibilities and tasks without additional assistance, excessive supervision, or extended scheduling.
• Complete special projects and other assigned duties.

Benefits

• Financial assistance programs supporting employee education and development in industry-related subjects.
• Health and welfare plans and savings account options.
• 401(k) and Roth retirement plan options for full-time and part-time employees, with a company match.
• Vacation, personal days, and sick days based on role.
• Employee discounts on services, merchandise, and property.