Accounts Payable Specialist
PTMW, Inc. • Topeka, KS14d
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Accounts Payable Specialist
PTMW, Inc.•Topeka, KS
About The Position
The Accounts Payable Specialist is responsible for accurately and promptly processing vendor invoices, payment approvals, account reconciliations, and reporting. The role ensures compliance with company policies, tax regulations, and accounting procedures while maintaining positive relationships with vendors and internal stakeholders. The specialist supports month-end closing and regulatory reporting and contributes to continuous improvement of accounts payable processes.
Requirements
- High school diploma or equivalent.
- Minimum of 3 years of accounts payable, accounting, or related financial experience preferred.
- Knowledge of accounts payable processes, invoice matching, and general accounting principles.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong analytical and problem-solving abilities.
- Effective verbal and written communication skills.
- Ability to maintain confidentiality of financial information.
- Ability to work independently and collaboratively within a team environment.
Nice To Haves
- Experience working in a manufacturing environment.
- Experience with paperless workflows, electronic invoice processing, document imaging, and digital record retention.
- Familiarity with sales and use tax requirements.
- Proficiency in Microsoft Office, particularly Excel.
- Experience with ERP or accounting software systems.
Responsibilities
- Match packing slips and receiving documentation to vendor invoices to ensure accuracy and completeness.
- Obtain appropriate invoice approvals under company purchasing and payment authorization policies.
- Process and enter purchase order-related invoices into the accounting system.
- Process and enter non-purchase order invoices for designated vendors and expense categories.
- Assist with preparing and maintaining daily results reporting.
- Review invoices for applicable use tax liabilities and prepare supporting worksheets for tax reporting.
- Review the unvouchered receipts report and investigate outstanding items.
- Review selected vendor statements and reconcile outstanding balances monthly.
- Ensure the unvouchered receipts report is current and accurate at month-end.
- Assist with International Fuel Tax Agreement (IFTA) compliance reporting and related documentation as needed.
- Review, update, and maintain Accounts Payable policies, procedures, and work instructions.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
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