Supervisor-Accounts Payable - Full Time 8 Hours Day (Non-Union, Non-Exempt)
About The Position
Under the supervision of the Corporate Director of Accounting, the Supervisor – Accounts Payable oversees the entire accounts payable department and directs staff in processing invoices and payments for the hospital. The role ensures that only duly authorized payments are made and that disbursements are timely, conserving cash and capturing applicable discounts. The supervisor manages accounts payable activities, including accruals, invoice review and coding, payment scheduling, vendor reconciliation, 1099 preparation, sales tax accruals, and coordination with the materials management system. The position also supervises department staff and supports Finance Division activities and organizational quality improvement.
Requirements
- High school diploma or equivalent.
- Five years of business experience, including at least one year directly related to accounts payable.
- Ability and willingness to work with others, promote teamwork, and meet new situations and challenges.
- Ability to follow directions, complete assigned responsibilities on time, and follow through with minimal supervision.
- Ability to work well under pressure with frequent interruptions and deadlines.
- Courteous and attentive communication with patients, physicians, visitors, employees, and other individuals.
Nice To Haves
- Bachelor’s degree in Accounting or Finance.
- Supervisor experience.
- Experience in health care.
Responsibilities
- Determine monthly and year-end accruals for uninvoiced liabilities.
- Verify that payments agree with quantities, unit costs, and other agreement terms.
- Edit-check due dates in the accounts payable system.
- File paid invoices.
- Ensure payments are timely and invoices are paid only when due to support good cash flow.
- Ensure proper account coding of invoices and take applicable discounts.
- Ensure federal identification and Social Security numbers are entered into the system when applicable for 1099 purposes; compile and print 1099 forms.
- Ensure sales taxes are accrued when applicable.
- Ensure timely and accurate input to the automated system.
- Maintain appropriate controls over unpaid invoices.
- Maintain an accounts payable system that matches vendor invoices with receiving records through the materials management system.
- Reconcile vendor statements periodically.
- Prepare accounting schedules for the General Ledger.
- Resolve problem invoices and/or purchase orders.
- Supervise accounts payable staff, including selecting new hires, training staff, and evaluating workers.
- Understand and participate in the organization-wide quality improvement program through orientation, education, departmental and interdepartmental quality control, quality improvement, and quality planning activities.
- Support Finance Division personnel with miscellaneous functions and special projects as assigned.
- Work cooperatively, promote teamwork, and respond constructively to new situations and challenges.
- Follow directions, complete responsibilities on time, and follow assignments through to successful completion with minimal supervision.
- Interact courteously and attentively with patients, physicians, visitors, employees, and other individuals.
- Work effectively under pressure, with frequent interruptions and deadlines.
- Receive visitors and telephone calls courteously and promptly, supporting good customer service.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
