Supervisor-Accounts Payable - Full Time 8 Hours Day (Non-Union, Non-Exempt)

Keck Medicine of USC

2d•$68,640 - $116,865

About The Position

Under the supervision of the Corporate Director of Accounting, the Supervisor – Accounts Payable oversees the entire accounts payable department and directs staff in processing hospital invoices and payments. The role ensures that payments are duly authorized and made on time so cash is conserved and applicable discounts are taken. It also manages accounts payable controls, reconciliations, reporting, and resolution of invoice and purchase-order issues, while supervising department staff and supporting Finance Division projects.

Requirements

High school diploma or equivalent.
Five years of experience in business, including at least one year directly related to accounts payable.
Ability to work with others, promote teamwork, and meet new situations and challenges.
Ability to follow directions, complete responsibilities on time, and follow assignments through to successful completion with minimal supervision.
Ability to work well under pressure with frequent interruptions and deadlines.
Courteous and attentive communication with patients, physicians, visitors, employees, and other contacts.

Nice To Haves

Bachelor’s degree in Accounting or Finance.
Supervisor experience.
Experience in health care.

Responsibilities

Determine monthly and year-end accruals for uninvoiced liabilities.
Verify that payments agree with quantities, unit costs, and other agreement terms.
Edit-check due dates in the accounts payable system.
File paid invoices.
Ensure payments are timely and are made only when due to support good cash flow.
Ensure invoices are coded to the proper accounts and applicable discounts are taken.
Ensure federal identification and Social Security numbers are entered in the system when applicable for 1099 purposes; compile and print 1099 forms.
Ensure sales taxes are accrued when applicable.
Ensure timely and accurate input to the automated system.
Maintain appropriate control over unpaid invoices.
Maintain an accounts payable system that matches vendor invoices with receiving information through the materials management system.
Reconcile vendor statements periodically.
Prepare accounting schedules for the General Ledger.
Resolve problem invoices and purchase orders.
Supervise accounts payable staff, including selecting new hires, training staff, and evaluating workers.
Understand and participate in the organization-wide quality improvement program, including orientation, education, quality control, quality improvement, and quality planning activities.
Support Finance Division personnel with miscellaneous functions and special projects as assigned.
Work cooperatively, promote teamwork, adapt to new situations and challenges, follow directions, and complete assignments on time with minimal supervision.
Treat patients, physicians, visitors, employees, and other contacts courteously and attentively; receive visitors and telephone calls promptly and provide good customer service.
Work effectively under pressure with frequent interruptions and deadlines.