Accounts Payable Specialist

LED FastStart•Jennings, LA

14d

About The Position

The Accounts Payable Specialist manages accounts payable activities, including vendor setup and maintenance, invoice processing, and payment processing. The role requires attention to detail, organization, and knowledge of basic accounting principles. The specialist works with branch and department employees, vendors, the Controller, and the Accounting Department to support timely and accurate processing while maintaining confidentiality of financial and vendor information. The work schedule primarily consists of an 8-hour shift between 8:00 a.m. and 5:00 p.m., Monday through Friday. Occasional overtime may be required, and regular attendance is required. Physical duties include standing, walking, sitting, handling equipment and files, reaching, and communicating. The role may occasionally involve climbing or balancing, stooping, kneeling, crouching, and lifting or moving up to 25 pounds. Reasonable accommodations may be made for individuals with disabilities.

Requirements

High school diploma or equivalent.
At least 3 years of accounts payable experience.
Knowledge of basic accounting principles, including accrual accounting.
Ability to operate standard office equipment and use accounting software.
Familiarity with electronic or paperless accounts payable processes.
Proficiency with Microsoft Office, especially Excel.
Strong attention to detail and commitment to accuracy.
Demonstrated analytical, problem-solving, and organizational skills.
Ability to work independently and as part of a team.
Excellent interpersonal, written, and verbal communication skills.
Commitment to maintaining company and customer confidentiality.
Regular attendance.
Ability to meet the physical demands described, with reasonable accommodations where applicable.

Nice To Haves

Accounting coursework or degree.

Responsibilities

Review vendor invoices for proper approvals, general ledger coding, supporting documentation, and adherence to bank policies.
Process vendor invoices accurately and on time.
Process weekly vendor payments.
Maintain accurate vendor records, including payment information, tax documentation, and certificates of insurance when applicable.
Work with branch and department employees to ensure invoices are submitted properly and move through approval and payment processes in a timely manner.
Research and respond to vendor inquiries about invoices and payment status.
Track annual property tax notices for all bank locations and process them for payment.
Assist with the preparation, review, and filing of 1099 forms.
Maintain confidentiality of financial and vendor information.
Provide support to the Controller and Accounting Department as needed.