Accounts Payable Coordinator

NCCER • Alachua, FL

9d

About The Position

The Accounts Payable Coordinator processes vendor invoices and payments accurately and on time while providing support to vendors, customers, and internal departments. The role manages accounts payable activities and vendor and customer records, responds to accounting inquiries and Salesforce cases, and follows company policies and procedures. It also supports accounting operations through customer service, attention to detail, and effective communication.

Responsibilities include entering invoices in NetSuite; issuing weekly vendor payments by check and electronically; routing invoices for coding and approval; maintaining vendor records and W-9 documentation; reconciling vendor and corporate credit card statements; and preparing W-9 forms and vendor registration requests. The coordinator also assists with Salesforce cases, customer invoice and system questions, accounts receivable activities, customer records and documentation, department mailboxes, and related inquiries.

The position prepares routine journal entries, supports month-end close by reconciling general ledger accounts and investigating discrepancies, maintains financial records and supporting documentation, and assists with the annual financial audit. Other duties may be assigned.

Requirements

• Associate degree in Accounting, Finance, or a related field, or equivalent work experience.
• Experience with accounting or ERP systems.
• Ability to thrive in a fast-paced environment, manage multiple priorities and projects, adapt to changing business needs, and meet deadlines.
• Ability to maintain confidentiality and securely handle sensitive information.
• Excellent communication, collaboration, and customer service skills, including the ability to support internal and external customers.
• Strong attention to detail and organizational skills, with a commitment to accuracy.

Nice To Haves

• NetSuite experience preferred.
• Salesforce experience is a plus.

Responsibilities

• Enter vendor invoices into NetSuite.
• Issue weekly vendor payments by check and electronic payment.
• Route invoices to appropriate departments for coding and approval, and ensure accurate coding and proper authorization for vendor payments.
• Manage vendor records and account information in the accounting system.
• Maintain W-9 documentation for vendors eligible for 1099 reporting.
• Reconcile vendor statements and corporate credit card statements.
• Prepare W-9 forms and vendor registration requests.
• Assist with Salesforce cases assigned to the accounting department.
• Assist NCCER customers with invoices and NCCER systems.
• Assist with accounts receivable activities to help ensure customer accounts remain current.
• Manage customer account information and validate business documentation.
• Manage accounting department mailboxes and respond to customer and internal inquiries.
• Prepare and post routine journal entries accurately and on time.
• Support month-end close by reconciling general ledger accounts, investigating discrepancies, and maintaining accurate financial records and supporting documentation.
• Support the annual financial audit.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree