Accounts Payable Coordinator

BOWA • McLean, VA

1h

About The Position

The Accounts Payable Coordinator supports the accounting department and handles all aspects of the accounts payable function. The role manages the flow of A/P invoices through the office, from incoming mail and email through entry in HH2 and export of approved invoices to Sage. It also includes identifying invoices due for payment, supporting year-end 1099 processing and distribution, and assisting with monthly sales and use tax recognition and payment. The coordinator may also assist with customer service communications and other assigned tasks.

The position processes vendor and subcontractor payments, maintains their records, reconciles statements, and assists with weekly check runs. It serves as a primary contact for vendors and subcontractors, supports client communications, and assists the AP Manager and Customer Service Department with recurring tasks. The position has no supervisory responsibilities.

Requirements

• Bachelor’s degree required.
• Proficiency in MS Office, Adobe, and Chrome, with the ability to learn other software packages or technology solutions.
• Flexibility to adapt as day-to-day and week-to-week obligations change.
• Demonstrate heroic customer service for external and internal customers.
• Excellent written and verbal communication skills.
• Problem-solving skills, including resolving issues promptly and effectively and identifying new solutions.
• Strong attention to detail and organizational skills, with the ability to work independently and meet deadlines.
• Excellent time-management skills and the ability to prioritize multiple requests.

Responsibilities

• Manage accounts payable invoice flow, including collecting, recognizing, coding, assigning, distributing, resolving issues with, and processing invoices for payment.
• Enter invoices into HH2 and export approved invoices into Sage.
• Serve as the primary contact for subcontractors and vendors.
• Maintain vendor and subcontractor records, including contact and payment information, Certificates of Insurance, waivers, W-9s, applications, and agreements.
• Review the Open Invoice Report weekly and determine which invoices should be included in check runs.
• Assist the AP Manager with check runs, including paying EFT invoices online and posting payments in Sage.
• Reconcile subcontractor, vendor, and credit card statements and resolve payment discrepancies.
• Assist with monthly sales and use tax audits to verify tax was included or paid to the appropriate state.
• Assist with year-end tasks, including processing and distributing 1099s and filing business licenses.
• Hold weekly CRM review meetings to identify clients needing communication.
• Assist the Customer Service Department with weekly client communications.
• Perform other tasks as assigned.

What This Job Offers

• Job Type: Full-time