Accounts Payable Coordinator

Passport Health•Phoenix, AZ

2d•Onsite

About The Position

Passport Health is seeking a detail-oriented and highly organized Accounts Payable Coordinator – Real Estate Leases to manage lease payment operations for a multi-entity healthcare organization with more than 300 locations across the United States, Canada, and the United Kingdom. The role is the primary point of contact for real estate lease payables and is responsible for accurate, timely landlord payments, professional vendor relationships, and current, reconciled lease data. It works across finance, real estate, and operations. The position is on-site in Phoenix, Arizona, full-time, Monday through Friday during business hours (8:00 a.m. to 5:00 p.m.), with compensation starting at $22.00 per hour. Responsibilities include processing monthly rent payments for domestic and international leases, executing payments through accounts payable automation tools, and maintaining lease payable records in the lease management system. The coordinator reviews lease agreements for rent escalations and payment changes, works with Legal on payment obligations, tracks security deposits, manages landlord and vendor inquiries and onboarding, and collaborates with the Expansion and Legal teams on new locations and lease terms. The role also supports month-end close with accounts payable aging reports, payment confirmations, and lease liability information.

Requirements

2–4 years of accounts payable or lease administration experience.
Strong organizational skills and the ability to manage high-volume recurring payments and strict deadlines.
Excellent communication and vendor management skills; professional, responsive, and solution-oriented.
Proficiency in Microsoft Office Suite, especially Excel.
Experience working across multiple entities and currencies, including USD, CAD, and GBP.

Nice To Haves

Experience with Occupier or similar lease management platforms.
Experience with Ramp or comparable accounts payable automation or payment systems.
Familiarity with ASC 842 lease accounting standards and amortization schedules.
Background in healthcare, real estate, or multi-location operational environments.
Accounts payable or lease administration experience in a multi-location or multi-entity environment.

Responsibilities

Process monthly rent payments for more than 300 leases across the United States, Canada, and the United Kingdom.
Execute payments through accounts payable automation tools, ensuring accurate coding and timely disbursement across multiple entities and currencies.
Maintain and reconcile lease payable records in the lease management system, ensuring data integrity and completeness.
Review executed leases to identify and track rent escalations, CPI adjustments, and contractual payment changes.
Partner with Legal to interpret lease terms and apply payment obligations accurately.
Monitor and reconcile security deposits across locations, including proper accounting and timely release when leases terminate.
Act as the primary accounts payable contact for landlords and property managers, resolving payment inquiries and disputes professionally and efficiently.
Onboard vendors by collecting required documentation, including W-9s and banking or ACH details, before first payment.
Maintain accurate vendor records across systems and ensure consistency between the accounts payable platform and lease database.
Partner with the Expansion team to establish payment profiles for new clinic locations before lease commencement.
Coordinate with Legal on lease execution details that affect payment timing, structure, or amounts.
Support month-end close by providing accounts payable aging reports, payment confirmations, and lease liability support as needed.