Accounts Payable Associate

ZILLION TECHNOLOGIES, INC•Fairfax, IA

14d

About The Position

The Accounts Payable Associate manages accounts payable functions, including collection procedures and the accounts payable disbursement process. The role audits paperwork to ensure required documentation for carrier payments and customer invoicing is received and accurate. It also processes invoices, investigates discrepancies, communicates with vendors, maintains electronic documents and procedures, and helps improve payment documentation and technology workflows.

Requirements

High school diploma.
At least 1 year of accounts receivable, accounts payable, or general accounting experience.
Knowledge of accounts payable and general accounting procedures.
Ability to use and develop spreadsheets, including formulas and graphs.
Solid computer skills across a wide variety of software programs.
Attention to detail and a high level of accuracy.
Ability to maintain the integrity of confidential business information.
Problem-solving and analytical skills.
Proficiency in data entry.
Ability to work effectively in a collaborative and inclusive work environment.

Nice To Haves

Associate degree.
2 years of accounts receivable, accounts payable, or general accounting experience in the transportation industry.

Responsibilities

Audit carrier paperwork to confirm required documents are present and legible and invoice information reconciles with payables.
Process and pay carrier invoices using the appropriate software systems.
Process and pay vendor invoices, including auditing vendor statements, obtaining payment approval, and mailing checks.
Research and resolve discrepancies on vendor and carrier invoices.
Forward factoring letters and releases to the payment processing company.
Generate reports to ensure paperwork for all loads has been received.
Communicate with vendors regarding payment status requests.
Create, modify, and maintain documents and SOPs electronically on SharePoint.
Use independent judgment to evaluate potential fraudulent activity.
Proactively identify and resolve gaps in supporting payables documentation.
Develop guidance for technology policies to improve workflows.