Accounts Payable Associate

The Poole and Kent Corporation•Baltimore, MD

7d•Onsite

About The Position

The Accounts Payable Associate processes invoices and maintains accounting records. The role computes, classifies, records, and verifies numerical data to keep financial records complete and ensure vendors are paid accurately. The position is based in Baltimore, Maryland, and reports to the Controller. It is a non-exempt role with an office-setting work environment. The associate supports the finance and accounting activities of the company and works with the Controller, CFO, employees, vendors, and other parties. The role also assists with month-end accounting and internal and external audits.

Requirements

One to three years of related professional cost accounting experience is required; construction industry experience is preferred.
General accounting fundamentals and concepts.
Strong understanding of related accounting practices and procedures.
Advanced working knowledge of accounting systems software.
Two to five years of experience in an administrative job supporting management.
Working knowledge of federal, state, and city regulations and guidelines.
Proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
Experience with accounting software.
Ability to communicate effectively with departments and outside vendors.
Strong attention to detail and time-management abilities.
Ability to compile and analyze data and solve problems.
Ability to build positive working relationships with employees and management at multiple levels.
Integrity, honesty, professionalism, and appropriate care in handling sensitive and confidential information.
Commitment to company values, goals, and objectives.
Demonstrated ability to communicate effectively in English and collaborate with customers, employees, unions, government agencies, vendors, suppliers, and other contractor organizations.
Ability to perform the essential duties, with reasonable accommodation where applicable.

Nice To Haves

Bachelor’s degree in Accounting, Business Administration, or Construction Management.
Related professional cost accounting experience in the construction industry.
Accounts payable experience.
Payroll experience.

Responsibilities

Compute, classify, record, and verify numerical data for accounting records.
Match vendor invoices with purchase orders and packing slips when applicable.
Scan invoices with issues, route them to the appropriate party, and follow up to resolve open issues.
Receive vendor invoices by email, route them to the appropriate party, and follow up to resolve open issues.
Enter invoices into accounting software and generate payment lists for approval.
Track tax-exempt certificates.
Organize and maintain accounts payable records.
Assist the Controller with accounts payable accruals at month-end.
Close the accounts payable cycle in a timely manner to support monthly accounting close.
Assist with internal and external audits by handling accounts-payable-related requests.
Obtain vendor statements and reconcile open payables with vendors’ open receivable statements.
Support the CFO and Controller in finance and accounting activities, and escalate critical or sensitive issues to senior leadership with recommendations for resolution.