Accounts Payable Associate
About The Position
The Accounts Payable Associate assists the Finance/Accounting Department with day-to-day activities, including accounting and clerical support, invoice processing, vendor account maintenance and reconciliation, month-end close tasks, and audit requests. The role requires accuracy, attention to detail, collaboration, analytical problem-solving, strong communication, and flexibility as the company grows and responsibilities evolve. The position operates in a professional office environment within a manufacturing operations plant and may involve exposure to infectious materials, chemicals, gases, liquid nitrogen, and standard/moderate manufacturing-facility noise. Appropriate personal protective equipment and universal precautions are required when handling relevant materials or specimens.
Requirements
- High school graduate or equivalent.
- 1–3 years of related accounting clerical duties.
- Strong attention to detail.
- Ability to think strategically and tactically.
- Strong collaborative and influencing skills and ability to work well in a cross-functional, matrixed environment.
- Analytical and problem-solving skills.
- Strong written and oral communication skills.
- Ability to multitask and work as part of a team.
- Flexible and able to adapt to company growth and evolving responsibilities.
- Relevant IT skills, including ability to work with NetSuite and Excel.
- Ability to work in a team-oriented environment and with clients.
- Ability to work weekends and holidays, and as required by the company.
- Ability to meet the stated physical requirements, including occasional handling or movement of objects requiring up to 50 pounds of force.
Nice To Haves
- Accounting major or graduate.
Responsibilities
- Perform accounting and clerical functions to support accounting personnel.
- Assist with obtaining purchase order and invoice approvals.
- Review invoices against purchase orders for accuracy and follow up when necessary.
- Code and process vendor invoices accurately and on time.
- Follow up with vendors regarding invoice discrepancies.
- Maintain vendor files thoroughly and accurately.
- Perform monthly vendor statement reconciliations.
- Assist with month-end close activities, including recurring transactions and accruals.
- Assist with internal and external audit requests.
- Assist with ad-hoc requests.
- Maintain compliance with applicable quality requirements and FDA and worldwide quality and compliance regulations.
- Attend required Quality & Compliance training at the specified interval.
Benefits
- Medical insurance
- Vision insurance
- Dental insurance
- 401(k)
- Paid time off
- Tuition assistance
- Variable cash program (bonus or commission)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
