Accounts Payable Associate

Singer Equipment Company Talent Acquisition•Meridian, MS

About The Position

The Accounts Payable Associate supports Singer H&R by processing vendor invoices accurately and promptly, maintaining complete electronic records, and resolving issues that could delay payment. The role helps ensure costs are recorded correctly and invoices are ready for payment in time to capture available cash discounts and support vendor rebate programs. The successful candidate is dependable, detail-oriented, and accountable for checking their work, taking ownership of open items, and following through. As the company transitions to a paperless accounts payable process, the associate should be comfortable working in digital systems and helping improve electronic workflows. The position is strongly preferred to be on-site; a remote arrangement may be considered for a qualified candidate based on business needs and management approval. Any approved remote arrangement requires consistent accuracy, productivity, responsiveness, collaboration, availability during established work hours, and participation in required training and meetings. Approved remote workers must maintain reliable internet and a private workspace that protects company and vendor information, use company-approved systems and security practices, remain reachable during established work hours, provide clear status updates, and promptly raise issues requiring assistance. Remote work has the same standards for accuracy, deadlines, and accountability as on-site work. The role may require overtime as needed to meet deadlines.

Requirements

At least one year of hands-on accounts payable experience is preferred, including invoice processing and discrepancy resolution.
Exceptional attention to detail, strong numerical accuracy, and discipline in verifying entries and supporting documentation.
Self-motivation and accountability, with the ability to prioritize deadlines, manage competing requests, and resolve issues with limited day-to-day supervision.
Working knowledge of purchase order matching, vendor statements, payment terms, and basic accounting.
Proficiency with Microsoft Excel and Outlook and the ability to learn accounting, ERP, and electronic document management systems.
Comfort working with electronic records, shared inboxes, and digital approval workflows, and willingness to adapt as processes and systems change.
Clear written and verbal communication, professional vendor service, sound judgment, confidentiality, and integrity.
Ability to meet scheduled work hours and month-end deadlines, with overtime as needed.
For an approved remote arrangement: reliable internet, a private workspace, use of company-approved systems and security practices, and availability and responsiveness during established work hours.

Nice To Haves

Experience in a high-volume environment serving multiple locations.
General ledger and job costing experience.
Epicor Prophet 21 experience.

Responsibilities

Review and enter vendor invoices and credit memos accurately and promptly, verifying key details and supporting documentation and identifying potential duplicates.
Match purchase order invoices to purchase orders and receiving records; investigate discrepancies with the appropriate internal team or vendor.
Apply appropriate general ledger, location, department, and job or project coding, and obtain clarification when needed.
Follow purchase order and approval requirements, flag missing documentation or approvals, and follow through to resolution.
Prioritize invoices with cash discount terms and rebate implications, ensuring they are posted, approved, and ready for payment by applicable deadlines.
Reconcile vendor statements to accounts payable records and research missing invoices, credits, unapplied payments, past-due items, and other differences.
Monitor the shared accounts payable inbox, route items, respond professionally to vendor and internal inquiries, and track unresolved items through completion.
Maintain organized and searchable electronic invoice and approval records in accordance with document naming, indexing, retention, and access requirements.
Support the transition to paperless accounts payable by using electronic invoice intake, document capture, approval routing, and record retrieval tools; identify workflow gaps and suggest improvements.
Prepare payment support and assist with approved ACH, wire, check, or other payment processing as assigned, following authorization requirements and separation of preparation and approval.
Follow vendor setup and banking change verification procedures and escalate suspicious requests or inconsistent documentation.
Assist with vendor credit applications and documentation requests using approved company information and required authorizations.
Support month-end close by identifying unprocessed invoices and potential accrual items, meeting posting deadlines, and providing requested schedules and records.
Coordinate with purchasing, receiving, sales, operations, and accounting to resolve issues; protect confidential information and assist with other accounts payable projects as assigned.