Accounts Payable Specialist (Seasonal)
About The Position
The Accounts Payable Specialist handles financial, administrative, and clerical duties related to accounts payable, ensuring compliance with financial policies and maintaining accurate vendor and transaction records. The role requires organization, communication, computer skills, and the ability to meet deadlines while working independently and as part of a team. The specialist also provides general administrative support to the Accounts Payable Supervisor and participates in staff meetings, training, and other projects as needed. This is a full-time, non-exempt seasonal position with a tentative end date of February 2027, subject to change. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The position is located at Golden Circle in Santa Ana, California, and pays $23.00–$24.00 per hour.
Requirements
- High school diploma or equivalent.
- Two years of accounts payable or bookkeeping work experience.
- A satisfactory combination of experience and training demonstrating the knowledge, skills, and abilities to perform the tasks.
- Reliability and responsibility.
- Effective oral and written communication skills.
- Ability to meet deadlines, work cooperatively as part of a team, work independently, multitask, and use sound judgment.
- Detail-oriented with accurate data-entry skills.
- Intermediate computer literacy in word-processing and spreadsheet software, as well as knowledge of recordkeeping and bookkeeping principles.
- Ability to lift up to 25 pounds.
- Ability to stand and sit for prolonged periods.
- Ability to bend and stoop to file.
Responsibilities
- Receive and verify invoices for goods and services.
- Verify that transactions comply with financial policies and procedures.
- Enter invoices for payment and process backup reports.
- Assist with processing checks, obtaining signatures, copying checks, and mailing checks.
- Maintain updated vendor and invoice files.
- Reconcile outstanding account balances, including communicating with vendors.
- Use Excel to analyze accounts and prepare import files.
- Accept and process credit card payments and reconcile credit card accounts.
- Assist with incoming phone calls and visitors.
- Assist the Accounts Payable Supervisor with accounting and grant tasks as needed.
- Run general errands as needed, such as posting outgoing mail and obtaining signatures.
- Perform general office tasks, including filing, faxing, and copying.
- Perform departmental tasks in support of co-workers as workload and staffing levels dictate.
- Attend staff meetings and training workshops as needed.
- Enhance job performance by applying current professional and technical knowledge gained through webinars.
- Perform ad hoc projects assigned by the Supervisor.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
