ACCOUNTS PAYABLE SPECIALIST
About The Position
The Accounts Payable Specialist position is established to post and verify information in order to obtain and maintain financial and accounting records. The role performs financial activities related to accurate invoice and contract payment processing, recording and reconciling fiscal information, and providing support and backup to other personnel in accordance with established financial practices and guidelines. The position reports to the Controller and is located in Clayton, Iowa. It is part-time, permanent, and scheduled for 20–29 hours per week, Monday through Friday. The position is primarily office-based during onboarding; limited remote work may be considered after training, depending on assigned duties, document access, controls, and coverage.
Requirements
- Strong computer skills and comfort with payment gateways and bank portals.
- Detail-oriented.
- Proficiency in data entry.
Nice To Haves
- Experience in accounts payable, ERP systems, or shared services.
Responsibilities
- Collect invoices from approved sources and monitor the accounts payable mailbox.
- Scan, save, name, combine, and organize invoice and payment documents.
- Enter standard purchase order and non-purchase-order invoices after coding and approval requirements are established.
- Retrieve purchase orders and receipt support and attach the documentation.
- Maintain batch-control totals and perform routine duplicate-invoice searches.
- Move documents through established accounts payable workflow folders and maintain payment-week files.
- Prepare standard check and EFT batches for review, without final payment approval or release authority.
- Generate routine aging reports and refresh established workbooks.
- Prepare remittance documentation and draft notices.
- File check copies, remittance records, and completed payment support.
- Follow up on routine approval items and respond to standard vendor payment-status questions under established procedures.
Benefits
- 401(k) with company match.
- Training and career advancement opportunities.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
