Accounts Receivable/Payable Clerk
About The Position
Natural Systems Design (NSD), a Washington-based environmental services and consulting firm, is seeking an Accounts Receivable/Payable Clerk to support its accounting department. The position primarily prepares accurate, timely project invoices, working with project managers and accounting staff to gather billing information, address questions, and ensure invoices meet client and contract requirements. The role also supports processing vendor invoices and routine accounting and administrative work. NSD currently uses Deltek Ajera and plans to transition to Deltek Vantagepoint in the first quarter of 2027. The successful candidate will learn invoicing in Ajera and participate in training, testing, and documenting invoice workflows for Vantagepoint. The position is based in Seattle and/or hybrid. Staff have flexibility in when they work in the office and from home. This is a non-exempt hourly position; hours may be less than 40 in some weeks, and hours worked beyond 40 are compensated at 1.5 times the hourly rate. The start date is flexible and will be negotiated with the selected candidate. Pay is $25–$28 per hour, depending on experience.
Requirements
- Experience in accounts receivable and payable, invoicing, bookkeeping, or a related administrative accounting role.
- Strong attention to detail and ability to manage deadlines across multiple projects.
- Clear, courteous communication with clients and coworkers.
- Comfort learning accounting software and following documented procedures.
- Proficiency with Microsoft Excel, Outlook, and other standard office tools.
- Ability to maintain confidentiality around financial, employee, client, and vendor data.
Nice To Haves
- Experience with Deltek Ajera or Deltek Vantagepoint is helpful but not required.
Responsibilities
- Prepare, review, and send client invoices in coordination with project managers and accounting staff.
- Verify invoices against project agreements, billing terms, approved expenses, and required supporting documentation.
- Maintain client billing contacts, invoice delivery instructions, and related project records.
- Respond professionally to client invoice questions and help resolve billing discrepancies.
- Track invoice status, follow up on missing information, and assist with accounts receivable reporting and payment follow-up.
- Support the transition from Ajera to Vantagepoint through training, testing invoice workflows, documenting procedures, and identifying issues.
- Coordinate vendor payments by gathering documentation, confirming payment details, and communicating payment status as directed by accounting staff.
- Assist with bank runs, including deposits and delivering banking documents.
- Assist with filing, recordkeeping, data entry, and other assigned accounting tasks.
Benefits
- Up to a 4% match on 401(k).
- Seven paid holidays plus a day of service.
- Four weeks of paid time off accrued annually.
- Flexible work arrangements, including working in the office and from home.
- Hours worked beyond 40 in a week are compensated at 1.5 times the hourly rate.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
