Accounts Payable Specialist Jobs

About The Position

Requirements

• Strong communication skills, both written and verbal.
• Proven ability to organize and present materials to various levels of the organization.
• Strong analytical ability and attention to detail.
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude.
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.
• Facilitates collaborative working relationships between the outsourcing party, business units and external customers.
• Resolves conflict by recognizing the need for compromise and providing appropriate communications.
• Strong computer skills including proficiency in Microsoft Office Suite.
• Level I: High School or G.E.D. with 2-3 years of accounts payable experience or an equivalent combination of education and experience.
• Level I: Experience and knowledge of accounting practices and office procedures required.
• Level II: High School or G.E.D. with 3-5 years of progressive accounts payable experience or an equivalent combination of education and experience.
• Level II: Experience and knowledge of accounting practices and office procedures required.
• Level III: Associate degree in accounting or business administration with an emphasis in accounting and a minimum of three years progressive AP experience or a combination of five years of position-specific education and/or progressive AP experience.

Nice To Haves

• Associate’s (A.A.) degree in finance, business or related field preferred (Level I).
• Associate degree in finance, business or related field preferred (Level II).
• Working knowledge of SAP preferred.

Responsibilities

• Files necessary paperwork for Accounts Payable (P-card, T-card, etc.).
• Provides second level support for P-card and T-card related issues.
• Maintains P-card log and performs P-card audits.
• Reviews T-card and P-card audits performed by the outsourced vendor.
• Performs research on SUA credit card invoices.
• Manages scanning for front end, back end, T&E, HR and rescan requests.
• Conducts invoice validation/indexing, and OCR training
• Collects and files W8 and W9’s.
• Maintains SAP Vendor Master.
• Trouble shoots any New Vendor Request related issues.
• Back-up support for Material Master.
• Runs miscellaneous reports daily and ad hoc
• Review of potential duplicate invoice logs
• Helps maintains record retention and could serve as coordinator for Financial Services.
• Serves as a key user and performs user acceptance testing for all scanning-related items.
• Manages mailbox issues for invoices.
• Coordinates any required Accounts Payable mailings.
• Coordinates and maintains off site long-term document storage.
• Manages all check room responsibilities including check printing, inventory, and maintenance schedule/requests.
• Collaborates with AP leadership to facilitate daily operations of AP Department from receipt of invoice to final payment.
• Processes miscellaneous payment requests.
• Processes invoices, including handling of exceptions and obsoleting when necessary
• Manages third party check printing vendor.
• Accurately responds to all audit and vendor requests for information.
• Researches discrepancies in vendor accounts and resolves problems.
• Processes refunds from vendors and generates journal entries.
• Serves as the key user and performs acceptance testing for all systems upgrades, new functionalities and processes.
• Reviews Dunning report and responds appropriately to vendors.
• Issues 1099 and 1042’s.
• Performs various account research and reconciliations.
• Collaborates to develop and maintain AP related procedures.
• Supports business goals by providing key-user and subject matter expertise on projects.
• Facilitates collaborative working relationships between business units and vendors.
• Demonstrates subject matter expertise in multiple AP disciplines including invoice processing, procurement integration, accounting, vendor master, and card management.
• Demonstrates subject matter expertise in a variety of AP tools including VIM, ARIBA, Transportation integration, EDI incoming data, ACH processing.
• Resolves conflict by recognizing the need for compromise and providing appropriate communications.
• Works with Transportation to create accounting entries to relieve the necessary accruals for G/L Account 26215.
• Reviews the biweekly MRBR report and notifies responsible party, working to resolve aging AP before it becomes past due.
• Resolves escalated issues and related requests.

Benefits

• medical
• dental
• prescription drug
• life insurance
• 401k match
• long-term disability coverage
• vacation and sick time
• product discount programs