Accounts Payable Specialist

Trace3 • Irvine, CA

1d • $47,000 - $63,000 • Onsite

About The Position

Under the direction of the Accounts Payable Supervisor, the Accounts Payable Specialist is responsible for supporting the day-to-day operations of the Accounts Payable function within the Finance organization. This role is responsible for reviewing and processing vendor invoices, maintaining vendor records, performing account reconciliations, researching discrepancies, and supporting vendor and internal stakeholder inquiries.

Requirements

• A minimum of one year of experience in Accounts Payable.
• High school diploma required; college degree in Accounting, Finance, or related field preferred.
• Experience with ERP systems required; NetSuite experience
• Working knowledge of accounts payable principles, payment processing, accounting practices, and budgeting.
• Exceptional attention to detail, organizational skills, and time management abilities with a proven track record of maintaining accuracy in a high-volume environment.
• Ability to effectively prioritize workload, manage multiple competing priorities, and meet deadlines in a fast-paced and evolving business.
• Excellent verbal and written communication skills, with the ability to build relationships and communicate professionally with vendors, employees, business partners, and stakeholders at all levels of the organization, including senior leadership.
• Ability to adapt to changing priorities, processes, and business needs in a dynamic, growth-oriented environment.
• Self-motivated and capable of working independently while also collaborating effectively within a team.
• Proficient in Microsoft Office Suite, with advanced Microsoft Excel skills for data analysis, account reconciliations, vendor statement reviews, reporting, and identifying trends.

Nice To Haves

• college degree in Accounting, Finance, or related field preferred.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Match invoices to purchase orders and receipts.
• Identify and resolve invoice discrepancies.
• Ensure invoices are approved in accordance with company policies.
• Monitor invoice aging and prioritize urgent payments.
• Assist with new vendor onboarding and documentation collection, as needed.
• Respond to vendor inquiries regarding payments, invoices, and account status.
• Build positive vendor relationships while enforcing company payment policies.
• Verify banking information changes and support fraud prevention controls.
• Research and resolve payment rejections, returns, or exceptions.
• Reconcile vendor statements and outstanding balances.
• Monitor open credits and ensure timely application.
• Research aged invoices and other outstanding AP items.
• May perform other duties as assigned by supervisor.

Benefits

• Comprehensive medical, dental and vision plans for you and your dependents
• 401(k) Retirement Plan with Employer Match
• 529 College Savings Plan
• Health Savings Account
• Life Insurance
• Long-Term Disability
• Competitive Compensation
• Training and development programs
• Major offices stocked with snacks and beverages
• Collaborative and cool culture
• Work-life balance and generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED