Specialist, Accounts Payable

Porter Airlines Inc.•Toronto, ON

11h•Hybrid

About The Position

Reporting to the Supervisor, Accounts Payable, the Senior Specialist, Accounts Payable plays an important role in ensuring the accurate and timely processing of invoices, payments, and employee expenses while supporting the financial integrity of the organization. This position works closely with internal stakeholders and external vendors to resolve issues, maintain strong controls, and contribute to continuous improvement initiatives that enhance the efficiency and effectiveness of the accounts payable function. The successful candidate is detail-oriented, collaborative, and thrives in a fast-paced environment where accuracy, accountability, and exceptional service are essential.

Requirements

Diploma or degree in Accounting, Finance, Business Administration, or a related discipline
Minimum of 3–5 years of progressive accounts payable experience
Experience using Microsoft Dynamics GP (Great Plains) or a comparable ERP system
Strong understanding of accounts payable processes, including three-way matching, purchase order processing, general ledger coding, and month-end close
Experience processing EFT, wire transfers, cheque payments, and employee expense reimbursements
Intermediate to advanced Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, formulas, and data analysis; proficiency with Google Sheets is considered an asset
Excellent analytical, organizational, problem-solving, communication, and customer service skills
Demonstrated ability to prioritize competing deadlines, manage multiple tasks, resolve complex discrepancies independently, and collaborate effectively across all levels of the organization in a fast-paced environment
Understanding of internal controls, audit requirements, and vendor compliance practices

Nice To Haves

Experience with accounts payable automation software, electronic workflow systems (e.g., Coupa or similar), and process improvement initiatives is considered an asset
Experience training and mentoring team members is considered an asset
Familiarity with robotic process automation (RPA) or AI-assisted invoice processing is considered an asset

Responsibilities

Process vendor invoices accurately and within established service level agreements, ensuring appropriate approvals, coding, three-way matching, and compliance with company policies
Prepare and process cheque, EFT, and wire payments, including adjusting and reversing entries, while ensuring all payments comply with approval authorities and purchasing policies
Ensure invoices and payments are processed in accordance with month-end, quarter-end, year-end, and financial reporting deadlines
Respond to employee and vendor inquiries, resolving invoice discrepancies, payment issues, duplicate invoices, account variances, and outstanding approvals in a timely and professional manner
Reconcile vendor statements, accounts payable sub-ledger balances, prepaid expense clearing accounts, and complex vendor accounts, investigating and resolving outstanding items and account discrepancies
Maintain accurate vendor master data, accounts payable records, supporting documentation, and vendor onboarding information, including payment terms and banking details
Review and approve employee expense reports and corporate credit card transactions, monitor compliance with travel and expense policies, and provide employee support for expense management systems
Support internal and external audits by preparing documentation, responding to audit requests, and ensuring compliance with internal controls, accounting procedures, and company policies
Identify and support continuous improvement initiatives, including accounts payable automation, workflow optimization, invoice management tools, and related projects
Provide guidance, training, onboarding, and cross-training to Accounts Payable team members, supporting knowledge sharing and operational excellence
Partner with Accounting, Treasury, Tax, Procurement, and other business areas to resolve complex accounts payable issues and support operational priorities
Actively participate in Porter's Safety Management System (SMS) by identifying and reporting workplace hazards and promoting a safe work environment
Perform other duties as assigned