Accounting Specialist Jobs

About The Position

Requirements

• General accounting and administrative skills.
• Proficiency with Microsoft Office products, including Excel.
• Analytical and critical thinking skills.
• Effective communication skills and ability to work well with others.
• Ability to work independently at times with limited direction.
• Ability to perform job duties primarily in an office and remain stationary for long periods of time.

Nice To Haves

• A degree in Accounting, Finance, or Business Administration is preferred but not required.

Responsibilities

• Monitor the Accounts Payable email inbox, print invoices and statements, respond to inquiries, and escalate issues as needed.
• Retrieve and distribute daily USPS mail, ensuring AP-related documents are processed promptly.
• Match invoices for material received in Louisville with receiving documents and request additional documentation as necessary.
• Process drop ship, Louisville, and direct post invoices, as well as credit memos, following documented procedures.
• Research and resolve invoice and credit memo discrepancies by collaborating with internal teams and escalating unresolved issues.
• Obtain approvals for selected direct post invoices.
• Scan and retrieve invoices for Construction in Progress (CIP), sales and use tax, and other requests.
• Compile data from reports and AP files using Excel functions such as VLOOKUP, sorting, and filtering.
• Prepare and archive invoices at year-end for offsite storage and set up files for the new year.
• Assist with physical inventory counts at year-end as needed.
• Perform vendor statement reconciliations.
• Process stock adjustments, transformations, and approved inventory disposals.
• Support month-end closing activities and assist with special projects as assigned.
• Perform other duties as assigned.

Benefits

• Vacation time, personal time, and 11 paid holidays.
• Medical, dental, and vision insurance, including a Flexible Spending Account or Health Savings Account.
• Company-paid short-term disability and life insurance, with supplemental options available for employees.
• 401(k) with company match.
• Paid training and career development.
• Employee well-being benefits, including an employee assistance program.
• Company events.