Billing and Accounting Specialist

Interlink Cloud Advisors•Mason, OH

2d•Hybrid

About The Position

The Billing and Accounting Specialist manages the full-cycle billing process, maintains accurate financial records, and supports day-to-day accounting operations. The role helps ensure timely invoicing and collections, effective accounts receivable and accounts payable management, and accurate financial reporting. The position is hybrid, depending on business needs, with 1–2 office days for processing checks. Office days and times are flexible. Standard hours are Monday through Friday, 8:00 AM–5:00 PM, with occasional flexibility during month-end close periods or audit cycles. Work involves extended periods at a computer workstation, screen sharing, and Teams meetings. Interlink is a nationally recognized IT consultancy and Microsoft Cloud consulting company based in Mason, Ohio. It describes its culture as family-first, innovative, fun, and collaborative, and notes that it has received The Best Places to Work Award for five consecutive years. Interlink Cloud Advisors is an equal-opportunity employer.

Requirements

At least 3 years of experience in billing, accounts receivable, accounts payable, or general accounting.
Strong attention to detail and a high degree of accuracy in data entry and financial calculations.
Solid understanding of basic accounting.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Effective written and verbal communication skills.

Nice To Haves

Proficiency in accounting software such as QuickBooks, NetSuite, Sage, or similar.
Experience with ERP systems and automated billing platforms.
Knowledge of revenue recognition standards and financial reporting requirements.
Exposure to healthcare, legal, or professional services billing.

Responsibilities

Generate, review, and distribute accurate invoices to clients and customers in a timely manner.
Monitor accounts receivable aging reports and follow up on outstanding balances.
Process payments, credits, and adjustments, and reconcile billing discrepancies.
Maintain billing records and document transactions in the accounting system.
Communicate with clients and internal teams to resolve billing inquiries and disputes.
Distribute accounting transaction downloads from QuickBooks Online.
Reconcile bank statements, credit card accounts, and balance sheet accounts.
Process accounts payable invoices and ensure timely vendor payments.
Manage accounts receivable collections and aging reports.
Maintain organized, audit-ready financial documentation in accordance with company policy.
Review statements of work and project setup for accuracy.
Maintain reconciliation of all Microsoft funding on client accounts.
Ensure billing and accounting activities comply with applicable regulations and internal controls.
Support internal and external audits by providing documentation and explanations as needed.
Assist with sales tax, use tax, and other regulatory filing reconciliations through Avalara.
Identify process improvements to enhance efficiency in billing and accounting workflows.