Billing Accounting Specialist

MIDWEST TRANSPLANT NETWORK INC•Westwood, KS

4d•Onsite

About The Position

The Billing Accounting Specialist performs billing, cash receipts, accounts receivable record maintenance, and collection activities according to established procedures. Depending on departmental needs, the position may also perform payroll, accounts payable, and other accounting functions, including backup coverage. The role handles customer invoicing and payment application, account adjustments, receivables follow-up, collections, account research, monthly aging reconciliation, month-end accounts receivable work, reporting, and record maintenance. Additional assigned duties may include payroll and timekeeping administration, payroll reconciliations and employee communications, maintaining payroll change records and gift card records, and accounts payable data entry and processing. The position is based at MTN Westwood in Westwood, Kansas. The role requires travel within the service area by ground or air, reliable transportation, and the ability to use office equipment and communicate clearly in person or by phone.

Requirements

Bachelor’s degree in accounting, finance, or a related field, or six to eight years of payroll or general accounting experience.
Detail-oriented and organized, with excellent tracking and reporting skills.
Effective written and verbal communication skills.
Microsoft Office proficiency.
Valid driver’s license in accordance with MTN motor vehicle policy.
Reliable transportation for work use, with company reimbursement according to IRS guidelines.
Ability to travel within the service area by ground or air.
Ability to lift 50 pounds and transfer items short distances.
Ability to operate telephones, computers, and office equipment.
Ability to speak and communicate clearly in person or by phone.
Home internet and wireless phone access may be required.

Nice To Haves

American Payroll Association certification, FPC or CPP, preferred.

Responsibilities

Execute invoice billing transactions and ensure invoices are sent to customers.
Apply customer payments and make account adjustments as needed.
Follow up on accounts receivable timely and appropriately; notify the Treasurer/Chief Financial Officer of delayed or other collection issues.
Research payment discrepancies and follow up on and collect delinquent accounts.
Prepare and reconcile monthly accounts receivable aging.
Perform month-end accounts receivable functions and prepare month-end reports.
Maintain and file accounts receivable records.
When assigned, analyze and coordinate company payroll and timekeeping activities, including complicated or manual corrections and reconciliation of payroll to benefits.
With the Senior Staff Accountant and HR Specialist, reconcile payroll deductions with employee receivables.
Explain payroll and timekeeping policies to leadership and employees as needed.
Maintain knowledge of payroll-related regulatory and legislative requirements and follow federal and state payroll guidelines.
Maintain and document employee payroll changes and keep gift card acquisition records and reporting.
When assigned, enter medical claims data, match invoices and purchase orders from e-Requester, and integrate them into the accounting system.
Mail accounts payable checks and perform other assigned accounts payable activities.
Travel within the service area by ground or air as required.