Accounting Specialist

512Financial•Round Rock, TX

21d•$65,000 - $75,000•Onsite

About The Position

The Accounting Specialist supports the company’s day-to-day accounting activities, including vendor payments, customer invoicing, sales tax compliance, journal entries, month-end support, and reporting. The role works with Supply Chain, Sales, and Production to resolve accounting questions and keep business processes running smoothly. The position also helps maintain an organized and welcoming office by coordinating visitor and mail processes, preparing for company meetings and lunches, monitoring refreshments, and assisting with facilities needs. The role may also support special projects and some HR administration.

Requirements

At least 5 years of accounting experience.
Solid command of both accounts payable and accounts receivable.
Background in sales tax, including state filings and use tax accruals.
Experience with journal entries, month-end accruals, and audit preparation.
Working knowledge of an ERP system.
Precision, follow-through, and confidence working across departments.
Service-minded attitude and enthusiasm for a role with variety.
Bachelor’s degree in Accounting, Finance, or a related field, or equivalent accounting knowledge gained through relevant work experience.

Nice To Haves

Experience with IQMS.

Responsibilities

Process the full accounts payable cycle, including incoming invoices and reconciliation of purchase-order-based invoices with Supply Chain.
Review the Accrued Receipts report weekly to keep purchase order receipts current.
Run the weekly check run and maintain organized vendor payment records.
Process employee expense reports accurately and on time.
Compile monthly company credit card purchases and reconcile them to the statement.
Follow up with vendors and internal partners on open items.
Generate customer invoices daily, verify details, and consult Sales when questions arise.
Record accounts receivable information in the Shipping Log.
Prepare and distribute monthly customer statements.
Match and file daily pick tickets and pack slips.
Confirm that tax is applied correctly on vendor invoices.
Record use tax accruals when required.
File state sales tax returns monthly and quarterly.
Post journal entries, including money market transfers.
Book month-end accruals, including reconciling freight activity to invoices.
Help prepare schedules for the annual audit and support quarterly reporting.
Build and run reports in IQMS.
Welcome guests, maintain the visitor log, and sort and distribute daily mail.
Plan logistics for Town Halls, Board and Executive meetings, and monthly Production lunches.
Set out daily snacks and the weekly coffee tray, and flag low supplies.
Coordinate with Tech Support and the Training Director on facilities needs; this responsibility may grow into full ownership.
Support special projects and, as needed, some HR administrative work.