Accounting Specialist - Construction

Aleut Corporation • Fairbanks, AK

20d

About The Position

The Accounting Specialist supports daily accounting operations for the construction accounting team, including accounts payable and receivable, payroll, project billing, reconciliations, job costing, and general ledger activities. The role also supports administrative operations, compliance, employee onboarding, fleet management, and process-improvement initiatives. The position is based in Fairbanks, Alaska, and reports to the Controller/Assistant Controller.

Requirements

• Two to five years of accounting experience, preferably in the construction industry.
• Experience with accounts payable, accounts receivable, reconciliations, and general ledger accounting.
• Ability to meet deadlines and maintain attention to detail and accuracy.
• Ability to work effectively with accounting and field/project personnel.
• Ability to maintain confidentiality of financial and employee information.
• Ability to manage multiple projects and deadlines.
• Strong organizational and time-management skills.
• Knowledge of finance, accounting, budgeting, and cost-control principles, including Generally Accepted Accounting Principles.
• Knowledge of financial and accounting software applications and federal and state financial regulations.
• Proficiency in Microsoft Word and Excel.
• Professional interpersonal skills and strong written and verbal communication skills.

Nice To Haves

• Understanding of construction job costing and project accounting.
• Experience with Sage 100 Contractor construction accounting software.

Responsibilities

• Process and code vendor and subcontractor invoices to the appropriate project, cost code, and general ledger account.
• Verify invoices against purchase orders, contracts, receiving documentation, and approved work.
• Reconcile vendor statements and process check and electronic payments.
• Research and resolve invoice discrepancies with vendors, subcontractors, and project teams.
• Maintain accurate vendor records and documentation.
• Enter and maintain project costs in the accounting system, coding labor, materials, equipment, subcontractor, and other expenses to the appropriate jobs and cost codes.
• Review job-cost transactions for accuracy and completeness; assist with monthly job-cost reporting; investigate unusual or incorrect project costs and make corrections.
• Process journal entries and assist with general ledger maintenance.
• Perform bank, credit card, vendor, customer, and other account reconciliations.
• Assist with month-end and year-end closing procedures and maintain accurate accounting records and supporting documentation.
• Support the Controller and Assistant Controller with financial reporting and analysis.
• Perform or assist with payroll processing and payroll-related accounting, Certified Payroll reporting, payroll reconciliations, and related journal entries.
• Maintain accurate employee and project labor records and help resolve payroll and job-costing discrepancies.
• Provide general reception, answer phones, order office supplies, and maintain office machines.
• Organize electronic and physical accounting records, including scanning and filing.
• Assist with construction contract and vendor documentation and compliance requirements related to subcontractors, insurance, bonding, and project documentation.
• Assist with or perform new employee onboarding and fleet management.
• Assist with special projects and process-improvement initiatives.

Benefits

• 401(k) with employer matching up to 4%.
• 11 paid holidays per year.
• Paid vacation accrued weekly, starting at four weeks per year.
• Employer-paid medical, dental, and vision coverage for the employee and immediate family.
• Employer-paid employee life insurance.
• Potential annual incentive.
• In-state tuition rates for Aleut employees and subsidiaries, plus a 10% discount on University of Alaska Fairbanks online courses and certifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed