Senior Accounting Specialist

TENTAC ENTERPRISES LLC•Bloomington, IL

2d•$29 - $35•Onsite

About The Position

The Senior Accounting Specialist assists the VP of Finance with the day-to-day operations of the Accounting Department. The role requires a strong understanding of accounting principles, the ability to work independently, and effective task prioritization in a multiple-company environment. The position handles revenue and accounts receivable activities, including preparing customer and tenant invoices, applying payments, processing pre-approved monthly credit card payments, responding to billing inquiries, and reconciling accounts. It also supports cash flow management by recording deposits, making deposits as needed, tracking and verifying bank transactions, monitoring liquidity and working capital, and working with the VP of Finance to improve cash management. Additional duties include helping compile monthly financial statements, preparing journal entries and bank and general ledger reconciliations, responding to information requests, mentoring accounting team members, and identifying and implementing process improvements and automation where appropriate. The role may also include other duties as assigned.

Requirements

Strong attention to detail and organizational skills.
Proficiency in accounting software, including QuickBooks, and Microsoft Excel.
Good understanding of accounting principles and practices.
Ability to manage time effectively and handle multiple tasks.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
Strong oral and written communication skills and ability to deal effectively with diverse groups of people and guests.
Ability to operate and use company equipment, including a company cell phone and computer, email, electronic calendars, and basic office support software.
Maintain a neat, clean, and well-groomed appearance, including hair color.
Ability to sit for extended periods, reach with hands or arms in any direction, use finger dexterity to manipulate objects such as a keyboard, see and hear within normal parameters, and move about.

Nice To Haves

Bachelor’s degree in accounting or a related field preferred.
Previous accounting experience preferred.

Responsibilities

Prepare customer and tenant invoices according to leases, contracts, or information provided by property managers, including applicable common area maintenance charges.
Receive and apply customer and tenant payments made by check or through merchant services portals.
Process pre-approved monthly customer and tenant credit card payments and safeguard their information.
Respond to billing inquiries from customers, tenants, and others by phone, email, or mail, providing customer service.
Reconcile and analyze accounts to ensure accounts receivable balances are accurate and complete.
Record daily deposit information for all entities in accounting software, including merchant services, ACH, and miscellaneous deposits.
Make deposits using a remote deposit scanner or by making bank runs as needed.
Track and monitor ACH debits and automatic payments across bank accounts and verify their proper recording in accounting records.
Monitor cash flow, liquidity, and working capital to support organizational operations and growth.
Work with the VP of Finance to optimize cash management processes and maintain adequate liquidity.
Assist with compiling monthly financial statements.
Prepare monthly journal entries and bank reconciliations.
Perform general ledger account reconciliations.
Respond promptly to requests from property managers and team members for transaction information or clarification.
Serve as a resource and mentor to other accounting team members.
Identify opportunities to improve accounting processes, controls, and efficiency, and help implement process improvements and automation initiatives where appropriate.
Perform other duties as assigned.