Accounting Clerk Jobs

About The Position

Requirements

• Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or two to three years of related experience and/or training; or an equivalent combination of education and related experience.
• Commitment to ethical business standards and personal integrity.
• Excellent telephone etiquette and exceptional written and verbal communication skills.
• Strong people skills; self-directed, quick-learning, detail-oriented, accurate, and a team player.
• Strong organizational skills and attention to detail.
• Ability to be flexible, adjust to change, multitask, plan, prioritize, and organize work effectively.
• Ability to maintain confidentiality when exposed to confidential information.
• Above-average ability to use Microsoft Office software, including Word, Outlook, and Excel spreadsheet applications.
• Ability to maintain calendars and schedule appointments.
• Dependability, safe work practices, effective collaboration, ownership of responsibilities, and willingness to pursue continuous improvement.

Responsibilities

• Prepare daily cash receipts and update the accounts receivable ledger by customer, applying debits and credits as appropriate.
• Maintain the banking transaction register.
• Review delivery receipts for accuracy, generate invoices, and post invoicing transactions daily.
• Generate invoicing files for sales tax calculation and ensure sales tax is accurate on invoices.
• Assist with sales tax exemption documentation.
• Prepare invoicing, Accounts Payable, and Accounts Receivable data for analysis.
• Contact customers by phone or mail as necessary to update accounts and assist them.
• Audit purchase orders against invoices, bills of lading, and/or shipping documents for accuracy.
• Assist Accounts Payable with invoice coding, three-way matching, processing, and documentation storage.
• Cross-train in Accounts Payable, Accounts Receivable, and invoicing to provide backup during team absences.
• File and maintain invoices and supporting documentation according to records retention policies.
• Assist with annual 1099 transaction and reporting requirements and prepare annual 1099 and 1098 reports.
• Provide primary backup for the Receptionist, including covering daily breaks and assuming the role when the Receptionist is out of the office.
• Assist with preparing documentation for auditors as requested.
• Identify and implement process improvements and prepare or maintain process documentation for all functions.
• Perform miscellaneous job-related tasks as assigned by a Management Representative.
• Follow applicable regulations, policies, work procedures, and instructions.
• Assist coworkers across Accounts Receivable, Accounts Payable, and special projects as needed.
• Respond to external and internal customer inquiries in a timely, courteous, and professional manner.

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Paid Time Off (PTO)
• Paid holidays
• Profit sharing
• 401(k) with company match
• Room for growth