Accounting Clerk / AP–AR Assistant

Valley of the Sun Jewish Community Center • Scottsdale, AZ

1d • $22 - $25

About The Position

The Valley of the Sun JCC is seeking an Accounting Clerk / AP–AR Assistant to support its accounting team. The role focuses primarily on accurate, timely data entry for accounts payable and accounts receivable, including vendor invoices, customer charges, receipts, and payments. The JCC campus offers a fitness center, outdoor pools, gymnasium, early childhood education center, cultural programs, day camps, recreational sports, and other programs for members and nonmember participants.

The position begins part-time. Weekly hours and a consistent schedule will be established at hire based on department needs and agreed availability. The employee will coordinate with the Senior Accountant to meet billing, payment-processing, and month-end deadlines within scheduled hours. A transition to full-time may be considered based on organizational needs, transaction volume, employee performance, and budget availability; conversion is not guaranteed and requires management approval. Any approved conversion will be documented in writing, including its effective date, schedule, compensation, and benefits eligibility.

The Accounting Clerk / AP–AR Assistant processes routine financial transactions, maintains supporting documentation, and assists with account reconciliations under the direction of the Senior Accountant. The employee follows established procedures and internal controls, identifies discrepancies, and promptly communicates missing information or processing concerns. Success requires accuracy, dependable follow-through, confidentiality, and the ability to manage repetitive, high-volume work while meeting deadlines. Assignments are prioritized to align with scheduled hours.

Requirements

• High school diploma or equivalent required.
• Basic understanding of bookkeeping, accounts payable, and accounts receivable.
• Accurate keyboarding and numeric data entry skills.
• Proficiency with Microsoft Excel, including data entry, sorting, filters, and basic calculations.
• Ability to follow procedures, organize supporting records, and meet recurring deadlines.
• Professional communication skills and ability to work effectively with staff, vendors, and members.
• Availability to maintain the agreed part-time schedule.

Nice To Haves

• Accounting coursework, an associate degree in accounting or business, or equivalent practical experience preferred.
• One year of bookkeeping, accounts payable, accounts receivable, accounting clerk, or related financial data entry experience preferred.
• Candidates with relevant coursework and demonstrated data entry accuracy may be considered without prior accounting employment.
• Experience with accounting software or demonstrated ability to learn new systems.
• Experience with Microsoft Dynamics GP and X-Ledger accounting software is a plus.
• Nonprofit, membership, or community service organization experience is helpful.
• Accuracy and attention to detail; organization and efficient data entry; dependability and accountability; confidentiality and ethical conduct; professional customer service; teamwork and willingness to learn; sound judgment in identifying and escalating discrepancies; ability to prioritize work within scheduled hours.

Responsibilities

• Receive, organize, and accurately and promptly enter vendor invoices and approved expense reimbursements.
• Verify vendor information, invoice numbers, dates, amounts, payment terms, and supporting documentation; check for duplicate invoices and confirm required approvals.
• Apply established general ledger account and department codes, referring unclear coding to the Senior Accountant.
• Prepare payment batches and supporting documentation for review and approval; record approved payments and maintain organized electronic files.
• Compare vendor statements with accounting records and assist in resolving missing invoices, credits, or payment discrepancies.
• Collect and maintain vendor documentation, including Forms W-9, and assist with information gathering for annual Form 1099 reporting.
• Enter approved customer invoices, program charges, and other billing transactions.
• Record cash, check, credit card, ACH, and other receipts and apply payments to appropriate accounts and invoices.
• Prepare receipt batches and supporting documentation for deposits and reconciliation; compare recorded receipts with deposit records and payment processor reports, identifying and reporting differences.
• Process approved credits, adjustments, and refunds with appropriate documentation.
• Maintain customer account records and assist with statements and accounts receivable aging reports.
• Assist with routine past-due account follow-up under established procedures; refer disputed balances, collection concerns, and requested exceptions to the Senior Accountant.
• Respond professionally to routine billing and payment inquiries from members, customers, and department staff.
• Review transaction entries for completeness and accuracy and promptly resolve or report errors.
• Assist with monthly reconciliations of accounts payable, accounts receivable, and other assigned accounts.
• Support month-end close by completing assigned entries, organizing documentation, and identifying outstanding items.
• Prepare routine spreadsheets and reports as requested.
• Retrieve invoices, receipts, payment records, and other documentation for audits and internal reviews.
• Maintain accounting records in accordance with established retention procedures and protect confidential financial, vendor, member, and employee information.
• Follow approval requirements and separation of duties; refer payment approvals, write-offs, and exceptions to authorized personnel.
• Promptly communicate workload concerns, missing information, and processing delays.
• Coordinate outstanding tasks with the Senior Accountant to maintain continuity between scheduled workdays.
• Perform other related duties assigned by the Senior Accountant or Chief Financial Officer.

Benefits

• Upon conversion to full-time, the employee may become eligible for medical, dental, life, short- and long-term disability insurance, and voluntary insurance options, subject to plan terms and applicable waiting periods.
• Upon conversion to full-time, the employee may become eligible for paid vacation, sick and holiday time, subject to applicable eligibility requirements.
• Upon conversion to full-time, the employee may become eligible for a 401(k), subject to plan terms and applicable waiting periods.
• Upon conversion to full-time, the employee may become eligible for a health savings account, subject to plan terms and applicable waiting periods.
• Upon conversion to full-time, the employee may become eligible for complimentary JCC membership and program discounts, subject to applicable eligibility requirements.
• Part-time benefits are subject to JCC policies and applicable eligibility requirements.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED