AP/AR Accounting Administrator

MEI Rigging & Crating•Farmington, CT

About The Position

The Accounting Administrator coordinates accounting administration and operational functions, including compiling information between the job tracking system and the corporate accounting system. The role may support a regional office with responsibilities such as monthly performance reports, financial analysis, or expense variance review. It works collaboratively with the Regional Accounting Supervisor and Accounts Payable and Accounts Receivable departments, and may support corporate accounting with invoicing, financial audits, and administrative tasks. Operational support may also include shipping and receiving and assisting with new-hire paperwork processing. The position also performs office reception and general clerical duties. Work takes place primarily in a normal, temperature-controlled office, with occasional work in a non-temperature-controlled or warehouse environment. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m.

Requirements

High school diploma or equivalent.
Good to excellent knowledge of Microsoft Office, including Word, Outlook, and PowerPoint.
Advanced Excel and data-entry skills, with excellent typing speed and accuracy.
Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements.
Excellent written and oral communication and interpersonal skills with internal and external stakeholders and staff at all levels.
Excellent organizational and prioritization skills; attention to detail, efficient time management, and ability to multitask successfully.
Ability to maintain discretion and confidentiality and safeguard vendor and customer information.
Exceptional problem-solving skills.
Ability to work effectively under deadlines and timeframes with a customer-service demeanor.
Ability to work in a high-functioning team environment.
Honesty, integrity, professionalism, pride in work and the company, open communication, and commitment to strong daily performance and customer service.
Physical ability to sit for extended periods, frequently use a computer keyboard and mouse, walk occasionally, and lift up to 10 pounds.
Ability to occasionally work in a non-temperature-controlled or warehouse environment.

Nice To Haves

Associate degree or higher in accounting, business, finance, or a similar field.
At least two years of recent, successful office accounting experience in accounts receivable, accounts payable, or bookkeeping; preferred.
At least two years of recent experience with accounting software; preferred but not required.

Responsibilities

Process vendor invoices accurately and submit them to Corporate Accounts Payable for timely payment.
Reconcile and retain employee credit-card transactions and related documentation.
Gather information for new vendor setup and new or expanded credit requests; collect customer credit applications, W-9s, and other documentation and submit them to Corporate Accounts Receivable for credit determination.
Enter data accurately into accounting systems to track and monitor purchased materials, services, and goods.
Identify discrepancies, communicate issues to internal and external managers, and work with vendors to correct or escalate issues.
Create purchase orders or requisitions for job-related materials and services when requested by management; code purchase orders with the appropriate general ledger account and location and note adjustments.
Track and resolve open purchase orders and comply with purchasing policies, processes, and procedures.
Review accounts receivable aging for compliance with company or customer specifications and initiate collection efforts as required.
Maintain accounts receivable customer files and records; process and deliver customer invoices on time and retain invoice information.
Assist with month-end closing responsibilities and meet closing deadlines.
Handle cash receipts according to policy, including processing accounts receivable credit-card payments.
Assist with ordering office, janitorial, and kitchen supplies using approved purchasing processes.
Perform front-office reception duties, including answering and transferring calls and greeting and directing visitors.
Perform clerical duties, including copying, scanning, filing, and processing incoming and outgoing mail.
Perform other tasks as necessary or assigned.