AP / AR SPECIALIST

Douglas Taylor Air Conditioning & Refrigeration Inc•Largo, FL

4h•Onsite

About The Position

This position will assist the Accounting and Operations Manager and work in conjunction with several other departments. The Accounts Payable/Receivable specialist will be responsible for billing, cash receipts, deposits, reconciliation of vendor and credit card statements and assist with month-end close process. The ideal candidate must be experienced in handling a broad range of administrative support and must work well both independently and with team members. Applicants must be organized, flexible, trustworthy and possess excellent critical thinking skills.

Requirements

Ability to communicate accurately and clearly both orally and in writing
Customer service oriented
Knowledge of accounts receivable, inventory and purchase order entries
Knowledge of general bookkeeping procedures
Proficient in relevant computer software and office equipment. Knowledge of computers, experience in Microsoft Office, office management systems and procedures
Excellent problem solving and people skills required. Ability to multi-task and prioritize work
1-3 years accounts receivable and general accounting experience

Nice To Haves

Experience in QuickBooks desktop preferred.

Responsibilities

3-way match purchase orders to vendor invoices.
Verify accuracy of the purchase orders, receive and post vendor invoice into QuickBooks.
Obtain and reconcile monthly vendor statements to ensure that all bills are entered for month-end close.
Maintain organized files for accounts payable and expenses.
Assist with requesting partial and final release of liens, when required for projects.
Post and reconcile credit card transactions. Ensure organized files credit card purchases, payments and statements.
Daily process all electronic invoicing for monthly billing cycle to ensure that customer invoicing is timely.
Receive and post all customer payments daily; post bank deposits. Present any variances to Financial Manager for guidance.
Maintain organized accounts receivable files.
Assist customer's with billing inquires.
Provide backup in answering telephones, as required.
Occasionally, assist with special projects.
Perform other responsibilities, as deemed necessary by management.