Accounting Coordinator - AP/AR

Engelsma Homes • Grand Rapids, MI

1d

About The Position

Engelsma Homes is hiring an Accounting Coordinator to manage day-to-day accounts payable and accounts receivable activities and support the organization’s financial operations. Working closely with the Director of Finance, this role maintains accurate financial records, coordinates accounting documentation, supports project costing and billing, and provides general administrative assistance. The position calls for careful attention to detail, strong organizational skills, proficiency with accounting software, and the ability to manage multiple priorities.

Requirements

• Strong foundation in accounts payable and accounts receivable processes.
• Attention to detail and strong organizational skills.
• Proficiency with accounting software.
• Ability to manage multiple priorities at once.

Responsibilities

• Process accounts payable transactions, including vendor invoices, credit card expenses, utility bills, and check runs.
• Reconcile job-related financial data in QuickBooks and BuilderTrend to support accurate project costing and reporting.
• Track customer and lender payments and maintain accurate accounts receivable records.
• Manage vendor onboarding, including W-9 collection, 1099 tracking, ACH setup, and insurance certificate administration.
• Oversee construction financial documentation, including sworn statements, lien waivers, client affidavits, and draw approvals.
• Monitor outstanding balances, track returned lien waivers, and follow up on missing documentation to support timely project funding.
• Generate monthly invoices, margin invoices, and change order reports for project billing activities.
• Assist with job closeouts, financial reconciliations, and year-end 1099 review processes.
• Maintain organized electronic financial records and support accurate reporting across multiple projects.
• Provide general administrative support, including backup reception coverage, payroll support, company communications, and event coordination assistance.

Benefits

• Competitive compensation
• Company profit sharing
• Medical, vision, and dental insurance
• Employee assistance program
• 401(k) with a company match
• Paid time off
• 7 paid holidays
• Employee events throughout the year

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed