Account Payable Jobs

About The Position

Requirements

• Minimum of 5 years of progressive Accounts Payable experience.
• Minimum of 2 years of supervisory, lead, or people-management experience.
• Experience supporting month-end close, audits, financial reporting, and compliance activities.
• Experience with ERP systems such as NetSuite, Microsoft Dynamics, SAP, Oracle, Workday, or similar financial software.
• Strong proficiency in Microsoft Excel, including data analysis, pivot tables, lookups, and reporting tools.
• Strong understanding of Accounts Payable processes, internal controls, and accounting principles.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Demonstrated leadership skills and ability to motivate, develop, and manage a team.
• Strong organizational, project management, time-management, analytical thinking, and problem-solving skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple priorities in a deadline-driven environment.
• Excellent verbal, written, and interpersonal communication skills, with a strong customer service mindset and ability to build positive relationships across the organization.
• Ability to exercise sound judgment and maintain confidentiality of sensitive financial information.
• Experience assessing processes, identifying improvement opportunities, and implementing operational efficiencies.
• Knowledge of vendor management best practices and fraud prevention controls for electronic payment processing.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.

Nice To Haves

• Experience in a multi-entity, multi-location, or high-volume transaction environment.
• Experience in a technology reseller, distribution, professional services, or similarly fast-paced business environment.
• NetSuite experience is strongly preferred.
• Experience with automated invoice processing platforms and workflow automation tools.
• Experience leading AP operations supporting multiple business entities, locations, or acquisitions.
• Experience with procure-to-pay (P2P) processes and purchase order-based environments.
• Experience with electronic payment platforms, treasury operations, and vendor portals.
• Professional certifications such as Certified Accounts Payable Professional (CAPP), Certified Accounts Payable Manager (CAPM), or related accounting credentials.

Responsibilities

• Lead, mentor, coach, train, and develop the Accounts Payable team; assign and prioritize workloads, establish goals, monitor performance metrics, and promote cross-training.
• Oversee timely and accurate processing of vendor invoices, payment requests, employee expense reimbursements, and corporate credit card transactions.
• Ensure invoices are correctly coded, documented, approved, and processed according to company policies and procedures.
• Review and approve payment batches, including ACH transactions, wire transfers, checks, and other electronic payment methods.
• Monitor employee expense reports for compliance with Travel & Expense policies.
• Maintain vendor records and banking instructions, and resolve escalated vendor issues, payment discrepancies, invoice exceptions, and stakeholder concerns.
• Manage vendor aging reports and payment schedules, and oversee purchase order matching, credit memos, and vendor statement reconciliations.
• Reconcile monthly corporate credit card statements and related accounting activity.
• Support AP operations across multiple entities, departments, business units, and locations, as applicable.
• Maintain and improve AP internal controls, enforce segregation of duties and approval workflows, and identify compliance risks, process gaps, and control weaknesses.
• Ensure compliance with company policies, GAAP, audit requirements, and applicable regulatory standards; assist with annual 1099 reporting, vendor tax compliance, and year-end reporting.
• Support internal and external audits by preparing documentation and responding to inquiries, and partner with Finance leadership on governance and risk management.
• Assist with month-end and year-end close, review accruals for goods and services received but not invoiced, and collaborate with Accounting and Finance on accurate financial reporting.
• Prepare, monitor, and analyze AP reports, dashboards, and KPIs; analyze trends and identify opportunities to improve efficiency, accuracy, and service delivery.
• Evaluate AP workflows and recommend process improvements, automation opportunities, and best practices.
• Partner with Procurement, Treasury, Accounting, Sales Operations, and business stakeholders to improve invoice processing, payment accuracy, and operational effectiveness.
• Support ERP implementations, upgrades, enhancements, testing, and process integrations.
• Develop and maintain standard operating procedures, desktop procedures, and process documentation.
• Drive initiatives that improve scalability, reduce manual work, and enhance employee and vendor experience; use technology and reporting tools to identify inefficiencies and implement solutions.