Account Payables / Staff Assistant

Carter Fence Company Inc•Naples, FL

12d•$20 - $22

About The Position

Carter Fence Co. Inc. is seeking a detail-oriented and organized Accounts Payable & Office Assistant to support the accounting department and daily office operations. The role processes vendor invoices, maintains accurate financial records, organizes documentation, and provides general administrative support to help ensure efficient office operations. The ideal candidate is dependable, professional, organized, and able to manage multiple priorities while maintaining accuracy and confidentiality. The position is primarily office-based and involves regular use of computers, accounting software, telephones, and standard office equipment. The employee manages routine accounting tasks while assisting with daily administrative needs.

Requirements

Previous experience in accounts payable, accounting, bookkeeping, or office administration is preferred.
Knowledge of basic accounting principles and invoice processing procedures.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Strong data-entry skills and attention to detail.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to prioritize tasks, meet deadlines, and work independently.
Ability to communicate professionally with vendors, customers, and coworkers.
Ability to maintain confidentiality of financial and company information.
Strong problem-solving skills and ability to research discrepancies.
High school diploma or equivalent required.

Nice To Haves

Experience with accounting software or accounts payable systems.
Additional accounting coursework or relevant experience.
Previous experience in accounts payable, accounting, bookkeeping, or office administration.

Responsibilities

Receive, review, code, and process vendor invoices for payment.
Match invoices with purchase orders, sales orders, packing slips, and other supporting documentation.
Verify invoice accuracy, pricing, quantities, and approvals before processing payments.
Enter invoices and supporting documents into the accounting or accounts payable system.
Track invoices requiring approval and follow up with the appropriate departments.
Assist with processing vendor payments according to established payment terms.
Reconcile vendor statements and research discrepancies or outstanding balances.
Maintain accurate and organized accounts payable records.
Communicate with vendors about invoices, payment status, and account discrepancies.
Maintain proper documentation for audits and internal accounting records.
Maintain organized electronic and physical files.
Assist with data entry, filing, scanning, copying, and document preparation.
Communicate with internal departments to obtain required documents and approvals.
Assist with scheduling, correspondence, and other administrative tasks.
Provide general support to the accounting and office teams.
Perform other duties as assigned.