ACCOUNTS PAYABLES

Natsu Healthcare•Tooele, UT

6d•$25 - $28•Onsite

About The Position

The Accounts Payable position supports Nat-Su Healthcare’s daily financial operations by processing invoices and payments, reconciling accounts, maintaining accurate financial records, managing vendor relationships, and supporting accounting functions across multiple entities. The role works with Finance, Payroll, HR, vendors, and internal departments to ensure transactions and employee-related financial records are accurately documented and reconciled. The position is full-time and on-site. It requires a high school diploma or equivalent, previous experience in accounts payable, bookkeeping, accounting, or related reconciliation, working knowledge of basic accounting principles and AP procedures, proficiency in Microsoft Excel and general office applications, and the ability to protect confidential financial and employee information. An associate degree or higher, two or more years of relevant experience, and familiarity with the listed accounting tools and functions are preferred. Employees must be able to perform the job’s essential functions with minimal supervision. The work includes prolonged sitting, lifting and carrying moderate to heavy items, bending, reaching, and repetitive tasks. The role also requires compliance with the company’s business-casual dress code. This position is subject to Native American/Alaskan Native preference; applicants claiming Indian Preference must submit documentation of enrollment in a federally recognized tribe.

Requirements

High school diploma or equivalent.
Previous experience in accounts payable, bookkeeping, accounting, or related reconciliation.
Working knowledge of basic accounting principles and accounts payable procedures.
Proficiency in Microsoft Excel and general office applications.
Ability to maintain the confidentiality of financial and employee information.
Strong attention to detail and accuracy in data entry and financial recordkeeping.
Strong organizational and time-management skills, including the ability to prioritize tasks and deadlines.
Ability to identify discrepancies, research financial transactions, and resolve issues efficiently.
Strong mathematical, analytical, and problem-solving abilities.
Effective written and verbal communication skills.
Ability to work independently and collaborate with cross-functional teams.
Ability to adapt to changing priorities in a fast-paced work environment.
Ability to maintain a neat, professional appearance and comply with the company’s business-casual dress code.
Ability to sit for long periods.
Ability to lift and carry moderate to heavy items.
Ability to bend, reach, and perform repetitive tasks.
Ability to perform all job functions with minimal supervision.

Nice To Haves

Associate degree or higher in Accounting, Finance, or a related field.
Two or more years of experience in accounts payable or a related accounting function.
Experience with QuickBooks, formulas, and creating pivot tables to summarize data.
Experience processing accounts payable transactions for multiple entities.
Familiarity with ACH transactions, journal entries, vendor management, and 1099 reporting.

Responsibilities

Collect, review, and process invoices from multiple sources, checking accuracy, completeness, and supporting documentation.
Enter and maintain invoices across multiple entities with appropriate account coding and timely processing.
Prepare weekly accounts payable payment batches for review and approval.
Enter and record ACH withdrawals accurately in financial records.
Review and verify account coding for purchases and orders processed through Order.co.
Communicate with vendors to obtain missing invoices, resolve discrepancies, and respond to payment inquiries.
Maintain organized accounts payable files, including invoices, payment records, and supporting documentation.
Perform monthly account reconciliations to verify the accuracy and completeness of financial records.
Prepare and enter journal entries in accordance with established accounting procedures.
Assist with preparing annual 1099 forms and verifying vendor and payment information.
Research financial record discrepancies and assist with corrections.
Support month-end and year-end closing activities with documentation and reconciliation support.
Establish and maintain vendor accounts, including collecting, reviewing, and recording W-9 information.
Maintain complete and accurate vendor records according to company procedures.
Prepare and distribute documents for electronic signatures and maintain associated records.
Communicate professionally with vendors and internal departments about invoices, documentation, and payment processing.
Prepare invoices for employee 401k contributions using payroll reports and supporting documentation.
Reconcile employee insurance charges against insurance billing statements.
Research and resolve discrepancies involving payroll deductions, insurance invoices, and accounting records.
Coordinate with Payroll and HR on accurate reporting and reconciliation of employee-related financial transactions.
Use Ramp, QuickBooks, Excel, and other financial systems to process transactions, maintain records, and support accounting operations.
Maintain accurate financial data across multiple platforms and organizational entities.
Assist with accounting-related administrative duties and reporting as assigned.
Collaborate with Finance, Payroll, HR, and other departments to support financial operations.
Perform additional duties assigned to support the Accounting and Finance Department.