Part Time Account Payable Coordinator

KENCCID•Philadelphia, PA

5d•$50,000 - $55,000•Onsite

About The Position

The Account Payable Coordinator handles accounts payable and related fiscal administration for KenCCID. The role processes invoices, check requests, payments, stipends, spending funds, benefit and pension contributions, and reports. It also supports Community House Managers and other staff with fiscal procedures, supervises a Fiscal Clerk on specified reconciliations, and serves as a trained backup to the Accounting Manager. The position includes general office duties and other related responsibilities as needed. This is a part-time office position with a four-hour day shift, Monday through Friday, in Philadelphia, Pennsylvania. An associate degree, three years of accounts payable experience, and a driver's license are required. Benefits include dental, health, and vision insurance, paid time off, and tuition reimbursement.

Requirements

Associate degree.
Three years of accounts payable experience.
Driver's license.
Ability to reliably commute to or relocate to Philadelphia, PA 19114.

Responsibilities

Assure that all individuals are treated with respect and dignity.
Prepare clients' stipends every four weeks and prepare site food, non-food, and staff travel funds every two weeks for Community House Managers.
Review invoices and check requests.
Sort and organize invoices and set them up for payment processing.
Input payable data and print checks weekly.
Prepare and electronically submit the Union Dues Report monthly.
Electronically submit payments to Principal for the 403(b) pension plan on each payroll date.
Prepare reports and payments to AFLAC bi-weekly.
Electronically submit payments to Assurity and Hartford monthly.
Input and distribute food and non-food spending money bi-weekly to Community House Managers by applying funds to prepaid credit cards; review GIANT invoices for purchased items.
Input and distribute consumers' spending money monthly to Community House Managers.
Be responsible for employees' return of petty cash receipts.
Prepare and submit monthly rent and utilities invoices to RHD for the 2240 Brighton property.
Prepare an annual vendor listing for IRS Form 1099 independent contractor reporting.
Inform the Accounting Manager and Fiscal Director of problems regarding payables.
Attend team meetings for consumers with fiscal issues.
Serve as a backup to the Accounting Manager once trained in accounts payable.
Supervise the Fiscal Clerk's reconciliations of food/non-food, stipends, and gas receipts.
Train and inform Community House Managers, MPS, and others on managing funds received from the Fiscal Department.
Organize year-end pickup of older files for storage.
Perform general office work, including filing.
Perform other related duties as necessary.