Accounts Payable Coordinator

Westminster University•Salt Lake City, UT

10d•Onsite

About The Position

Westminster University is seeking a detail-oriented and dependable Accounts Payable Coordinator to support the Finance and Accounting team and the university’s daily financial operations. The role focuses on accounts payable processing, purchasing card administration, and vendor communications. Working closely with the Accounts Payable Lead, the coordinator helps ensure invoices, payments, and expense reimbursements are processed accurately and efficiently. The position also provides administrative and accounting support to the Finance Department and serves as a resource for campus departments on purchasing and payment processes. The successful candidate is organized, comfortable working with numbers, attentive to detail, and collaborative and customer-service oriented. The position is full-time, non-exempt, and benefited, and is located at Westminster University in Salt Lake City, Utah.

Requirements

Associate degree and one year of relevant experience, or an equivalent combination of education, training, and experience.
Strong organizational skills and demonstrated attention to detail.
Proficiency in Microsoft Office applications, particularly Excel and Outlook.
Strong numerical aptitude and basic accounting skills.
Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
Excellent written and verbal communication skills.
Strong customer service skills and ability to work collaboratively with colleagues across departments.
Ability to maintain confidentiality when handling financial and sensitive information.

Nice To Haves

Previous experience in accounts payable, bookkeeping, accounting, or a related financial support role.
Experience working with accounting or enterprise resource planning (ERP) software.
Experience processing invoices, expense reimbursements, or vendor payments.
Familiarity with purchasing card programs and transaction reconciliation.
Experience in a higher education or nonprofit environment.
Working knowledge of basic accounting principles and general ledger account coding.

Responsibilities

Assist the Accounts Payable Lead with daily accounts payable operations, including processing invoices, check requests, and expense reimbursements.
Review invoices and supporting documentation for accuracy, completeness, and appropriate approvals.
Assist with preparing and processing vendor payments, including check runs and electronic payments.
Communicate with vendors and campus departments about invoice submissions, payment status, and outstanding documentation.
Research and help resolve invoice discrepancies and payment-related inquiries.
Maintain accurate, organized accounts payable records, including electronic filing and document management.
Assist with vendor record maintenance and updates.
Support the purchasing card program by reviewing transactions, receipts, and supporting documentation.
Assist cardholders with transaction coding, documentation requirements, and purchasing card inquiries.
Monitor outstanding purchasing card transactions and follow up with cardholders to support timely reconciliation.
Assist with preparing purchasing card transactions for posting to the university’s accounting system.
Help maintain accurate financial records and enter information into accounting systems.
Prepare reports, spreadsheets, and other financial documentation as requested.
Assist with the university’s UTA program and related administrative processes.
Respond professionally and promptly to inquiries from campus departments and external vendors.
Provide general administrative support to the Finance and Accounting Department, including document management, filing, and recordkeeping.
Assist with special projects and other duties as assigned.