Secretary Jobs

About The Position

Requirements

• High school diploma or GED
• Ability to use software to develop spreadsheets and databases, and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to meet established deadlines
• Knowledge of bookkeeping principles and practices
• Ability to use software to develop or maintain spreadsheets and do word processing
• Ability to maintain accurate and auditable records
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills
• 2 years data entry experience

Responsibilities

• Collect PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student information.
• Contact parents/guardians to verify student information/data as needed and report data problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
• Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
• Prepare gate boxes for all athletic events and process direct pay requests for officials.
• Maintain inventory of campus fixed assets, equipment, and supplies.
• Prepare monthly and other periodic campus financial reports.
• Assist with campus budget preparation.
• Compile, maintain, and file all reports, records, and other documents as required.
• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.