Secretary Jobs

About The Position

Requirements

• Typically requires a 4-year degree in a relevant field, or equivalent combination of relevant education and experience.
• Typically requires 10 years of related experience.
• Paralegal certification is required.
• Legal Research - The process of identifying and retrieving information necessary to support legal decision-making.
• Documentation and Records Management - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
• Regulatory Compliance - Ensuring an organization's adherence to laws, regulations, guidelines and specifications relevant to its business processes.
• Legal Interpretation - Scrutinizing legal texts such as the texts of statuses, constitutions, and contracts.
• Legal Drafting - Prepares written legal documents, including letters, memos, board presentations or board meeting minutes, and must have excellent writing, editing and proofreading skills.
• Organizational Skills - Manages processes and calendars for key securities and governance events and must be highly organized and detail-oriented to effectively manage these tasks.
• Effective Communicator - Works with a variety of departments and teams within the organization, including high-level executives, as well as advisors and other third-party service providers, and must be able to communicate and otherwise work effectively with all parties.
• Proactive Self-Starter - Must be a fast learner who takes initiative to master new skills, processes and procedures and can effectively work independently.
• Dedicated Team Player - Serves a crucial role within a small team and must be a high-performance contributor to significant projects and tasks, many of which are time-sensitive and confidential in nature.
• Analytical Thinker - Considers how events, actions and information may impact areas of responsibility and takes appropriate steps to address.

Nice To Haves

• Experience working as a Paralegal is preferred.

Responsibilities

• Oversees significant securities filings (including proxy statements, Section 16 filings, and EDGAR Next account management), and administers related compliance processes such as calendars, compliance plans, and coordination with third-party service providers and advisors.
• Leads planning and coordination of annual shareholder meetings and shareholder engagement activities, including outreach, meetings, documentation, and tracking of engagement metrics.
• Coordinates with the Corporate Secretary’s Office on board-related matters (e.g., meeting materials and minutes, annual independence reviews), serves as secretary for certain management-level committees, and monitors and researches securities law and corporate governance developments and trends.
• Maintains governance for template libraries, including version control, annotations, and usage notes.
• Performs other duties as assigned.