Administrative Legal Secretary
About The Position
The Administrative Legal Secretary manages communications, correspondence, legal document preparation, filing, travel, calendars, and general organizational matters for the local office. The role also manages legal expenditures, provides limited coordination with outside counsel on litigation, maintains and organizes records for litigated and transactional matters, and handles vendor, supplier, and other office contracts. The position supports client intake, office administration, confidential records management, clerical staff coordination, and satellite facility needs. Approximately 25% travel may be required for in-person needs. This is a full-time, 37.5-hour-per-week, non-exempt union position based in the Marysville office. The position is open until filled.
Requirements
- Three years of experience as a Legal Secretary or equivalent experience providing administrative support.
- Ability to work independently and collaboratively with staff, clients, and community organizations.
- Typing speed of 55–60 words per minute, with efficiency and accuracy in the case management system.
- Knowledge of Windows, Microsoft Office, and the Internet, and willingness to learn Legal Server and web-based programs.
- Knowledge of office equipment such as copiers, facsimile machines, and scanners.
- Ability to maintain confidentiality of client, personnel, and administrative records.
- Excellent written and oral communication skills.
- Knowledge of law office management.
- Must meet CRLA’s requirement to be fully vaccinated, defined as having a CDC-approved COVID vaccination and one booster shot; reasonable allowable accommodations are addressed in the organization’s policy.
Nice To Haves
- Bilingual in English and Spanish.
- Experience working with low-income families and communities.
- Experience in a nonprofit legal services environment.
- Prior experience in legal services.
Responsibilities
- Maintain all duties of the Legal Secretary position.
- Assist with new applicant and client intake.
- Maintain the court and appointment calendar and ensure legal deadlines are met in processing legal documents.
- Maintain and archive confidential client files and arrange confidential document destruction as directed.
- Administer petty cash and clients’ trust accounts as needed.
- Coordinate the office, including training and coordinating clerical staff.
- Delegate tasks to clerical staff and coordinate clerical and litigation support responsibilities.
- Assist in interviewing and selecting clerical staff.
- Disseminate information from statewide Administrative Legal Secretary meetings.
- Maintain required statistical records and create and produce reports using Legal Server.
- Maintain office administrative and personnel files.
- Order and maintain office equipment and supplies.
- Coordinate building maintenance and process invoices, bills, statements, and check requests as needed.
- Assist off-site IT personnel with local technology support.
- Help with satellite facility needs and perform other office duties as assigned.
- Manage office communications, correspondence, legal document preparation, filing, travel, calendars, and organizational matters.
- Manage legal expenditures, provide limited litigation coordination with outside counsel, maintain records of litigated and transactional matters, and handle vendor, supplier, and other office contracts.
Benefits
- 100% employer-covered medical, dental, vision, life, and short- and long-term disability insurance for employees.
- Up to 50% dependent coverage for insurance.
- 401(k) retirement plan with CRLA contribution effective immediately.
- 15 days of sick leave.
- 15 holidays each year.
- Vacation accrual of 15 days during the first year of service and 20 days after one year of service at CRLA.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
