Secretary V

State of Oklahoma • Oklahoma City, OK

1d • Onsite

About The Position

Positions in this job family perform confidential secretarial duties for an agency official or administrator. At this level, the employee performs confidential secretarial work for an assistant or associate director of an agency and may direct the work of other technical or clerical employees. This is an on-site position and is not eligible for remote work.

Requirements

• Six years of clerical office work, including three years as an office manager, executive assistant, or confidential secretary; or an equivalent combination of education and experience that includes three years as an office manager, executive assistant, or confidential secretary.
• Knowledge of business communication procedures and techniques, spelling, punctuation, business English, office methods, computer operations, business arithmetic, public relations, and supervisory principles and practices.
• Ability to type accurately from plain copy at 50 words per minute.
• Ability to handle confidential work with tact and discretion; exercise judgment in interpreting and applying rules or policy; establish and maintain working relationships; and provide direction to technical or clerical employees.

Responsibilities

• Open, scan or read, and distribute mail; compose official correspondence for the supervisor’s signature and dispose of routine correspondence.
• Screen telephone calls, provide information or refer callers to appropriate staff, and answer inquiries.
• Receive visitors and answer inquiries or refer visitors to the appropriate official.
• Arrange conferences and meetings; maintain the supervisor’s calendar; arrange travel itineraries and accommodations; and prepare and submit travel claims and expense accounts.
• Independently research, assemble, and summarize material, information, and data for administrative board or commission consideration and action.
• Take and transcribe dictation of confidential, technical, or legal material requiring a high degree of accuracy; record and transcribe proceedings of meetings and conferences.
• Appear before legislative committee hearings to present facts about agency programs, mission, or budget; draft proposed legislation; propose budget items; and confer with administrators about staffing, budget, purchasing, contracts, or policy.
• Supervise administrative or clerical assistants and provide direction to other technical or clerical employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed