Secretary V

Springfield School District 186 • Springfield, IL

3d

About The Position

The Secretary V maintains student attendance and bookkeeping records, prepares substitute rating sheets, types correspondence, orders supplies, answers incoming calls, and administers minor first aid. The role requires effective communication and working relationships with principals, teachers, parents, students, and the general public, as well as the ability to follow directions, complete tasks with minimal supervision, and participate in cross-training to meet office needs. The position is scheduled for 8 hours per day and 260 days per year, including 16 paid holidays.

Requirements

• Neat appearance and telephone and office etiquette.
• Interest in public schools and children.
• Ability to follow written and oral directions and complete tasks with minimal supervision.
• Ability to supervise and willingness to participate in cross-training.
• Ability to communicate and maintain good working relationships with principals, teachers, parents, students, and the general public.
• Working knowledge of business English and accurate spelling.
• Experience with Microsoft Office, Word, Excel, FileMaker, and working with live data online.
• Ability to maintain files.
• Accurate typing at a minimum of 45 words per minute.

Responsibilities

• Maintain student attendance records.
• Maintain bookkeeping records for the Revolving Fund, Instructional Fund, Activities Account, and Payroll.
• Prepare monthly substitute rating sheets.
• Type the Principal’s correspondence.
• Order supplies for the office, teachers, and building.
• Answer incoming calls.
• Administer minor first aid.
• Perform other duties as assigned.
• Supervise and participate in cross-training as needed to meet office needs.

Benefits

• 16 paid holidays

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed