Secretary (Captain's Secretary)
About The Position
The Secretary (Captain's Secretary) serves as a personal administrative assistant to the Captain and provides clerical services to Lieutenants in a correctional institution. The role receives incoming calls for the Correctional Services Department, responds to routine inquiries from staff and inmates, provides technical assistance, and answers questions about correctional services. The Secretary also maintains files for reports, statistical data, and other administrative materials, and composes routine correspondence for the Captain’s and Lieutenants’ signatures. Like all correctional institution employees, the incumbent is responsible for maintaining institutional security. Correctional responsibilities take precedence over the position’s other duties and are performed regularly and on an ongoing basis. Appointment is subject to pre-employment screening, including an interview, urinalysis, physical examination, and background investigation, as well as NCIC and credit checks. Successful completion of a three-week Introduction to Correctional Techniques course in Glynco, Georgia, is required. The posting describes a federal benefits package, with specific eligibility and benefits dependent on position type.
Requirements
- U.S. citizenship is required.
- Meet the qualification requirement through one of the stated routes: four years of education above high school in an accredited institution; at least one year of qualifying specialized experience equivalent to the next lower grade; or a qualifying combination of education and experience.
- Qualifying experience may include preparing, receiving, reviewing, and verifying documents; processing transactions and maintaining office records; or locating and compiling information from files and other sources.
- If qualifying through education, provide required transcripts; coursework and degrees must be from an institution accredited or pre-accredited by a body recognized by the U.S. Department of Education.
- Pass required pre-employment screening, including an interview, urinalysis, physical examination, background investigation, NCIC screening, and credit check.
- Complete the three-week Introduction to Correctional Techniques training course in Glynco, Georgia.
- Meet the applicable Selective Service requirement.
- Applicants subject to the maximum entry age for original appointment to a Bureau of Prisons institution must meet the age requirement or provide documentation of applicable prior federal law-enforcement coverage; qualified preference-eligible veterans may be exempt.
Responsibilities
- Serve as a personal administrative assistant to the Captain and provide clerical services to Lieutenants.
- Receive incoming telephone calls directed to the Correctional Services Department.
- Handle routine inquiries from staff and inmates, provide technical assistance, and answer questions about correctional services.
- Establish and maintain files for reports, statistical data, and other administrative materials.
- Compose routine correspondence for the Captain’s and Lieutenants’ signatures.
- Help maintain the security of the institution; correctional responsibilities take precedence over other duties and are performed regularly.
Benefits
- Federal employee benefits package; specific benefits and eligibility depend on position type.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
