Secretary

State of Nebraska•Columbus, NE

4d•Onsite

About The Position

The Secretary provides receptionist duties and clerical office support to district offices of the Judicial Branch. The role includes checking in probationers, answering calls and providing general office and program information, coordinating with probation officers and staff about appointments, meetings, and pre-sentence interviews, and opening and closing case intake files. The Secretary maintains case documents, including violations; prepares routine legal documents and correspondence, sometimes from dictation; tracks and compiles routine case information; and processes incoming and outgoing mail. The position may also provide guidance to entry-level secretarial staff. The Secretary serves as a receptionist and information source for visitors and callers, directs them to the appropriate office or person, takes messages, and provides directions. Other office support duties include maintaining and distributing documents and informational materials, collating and preparing materials for mailing, completing forms, proofreading, and typing routine correspondence, reports, and other materials. Specific assignments may vary according to departmental needs. The position is located at 2282 East 32 Avenue, Columbus, Nebraska. Some non-traditional hours may be required. The starting salary is $35,264.16 annually. A 2.5% increase may be available after successful completion of probation for employees starting at the hiring rate; candidates approved to start at or above the Minimum Permanent rate are not eligible for that increase. Higher starting pay may be considered based on education and experience, subject to management approval. Future annual cost-of-living adjustments are subject to State Legislature approval. The Judicial Branch does not sponsor STEM (Form I-983) or non-immigrant work visas for this position.

Requirements

High school diploma or GED, or two years of administrative support or clerical experience; an equivalent combination of relevant education and experience sufficient to perform the essential duties will also be considered.
Educational credits must be granted by an institution accredited by an organization approved by the U.S. Department of Education.
Knowledge of customer service principles.
Knowledge of modern office procedures, methods, and equipment.
Knowledge of basic filing and recordkeeping principles.
Knowledge of cash-handling techniques and basic bookkeeping techniques.
Skill using computers and related software applications.
Skill providing customer service, filing, keyboarding, and using modern office equipment.
Ability to count cash and balance accounts.
Communication and interpersonal skills sufficient to exchange or convey information and receive work direction from coworkers, supervisors, and the public.
Ability to meet sedentary work demands: exert up to 10 pounds of force occasionally and negligible force frequently or constantly; sitting most of the time, with walking and standing required only occasionally.

Responsibilities

Serve as a receptionist and/or answer telephones for assigned district offices, determine the nature of visits or calls, direct people to the appropriate office or person, and take messages as needed.
Provide information to callers and visitors and give directions as required.
Maintain inventories of documents, brochures, applications, and similar materials, and distribute them to visitors upon request.
Perform basic office support tasks, including collating materials, distributing incoming mail, preparing outgoing mail, completing forms, proofreading materials, and typing routine correspondence, reports, and other documents.
Check in probationers and provide general office and program information.
Contact probation officers and other staff regarding appointments, meetings, and pre-sentence interviews.
Open and close case intake files and maintain case documents, including violations.
Prepare standard and routine legal documents, letters, and correspondence, sometimes from dictation.
Track, compile, and maintain routine case information, such as criminal history and driver's license information.
Process daily incoming and outgoing mail.
Perform other duties of a similar nature or level; assignments may vary based on departmental needs.
May provide guidance to entry-level secretarial staff.

Benefits

79% employer-paid health and prescription insurance
Dental and vision insurance plans available to purchase
Short-Term and Long-Term Disability available to purchase
Employee Assistance Program (EAP) for confidential support
Flexible Spending Account (FSA) and Health Savings Account (HSA)
State match of 156% of the first 4.8% contribution to the retirement plan
Free $20,000 life insurance policy
Optional life insurance and AD&D available to purchase
13 paid holidays annually
Paid vacation and sick leave that begin accruing immediately
Military leave
Funeral/bereavement leave
Paid training to develop skills
Free continuing education credits to maintain professional certifications
Access to specialized courses through Judicial Branch Education
Opportunity for bilingual pay
A 2.5% pay increase after successfully completing probation for those starting at the hiring rate