Secretary

State of Nebraska•Norfolk, NE

3d•Onsite

About The Position

The Secretary provides receptionist duties and clerical office support to district offices in the Judicial Branch. The role involves checking in probationers, answering calls and providing general office and program information, coordinating appointments and meetings with probation officers and other staff, and supporting case intake and records. The Secretary opens and closes case intake files, maintains case documents, prepares routine legal documents and correspondence, tracks and compiles routine case information, and processes incoming and outgoing mail. The position may provide guidance to entry-level secretarial staff. Specific assignments may vary with departmental business needs. The position is located at 602 Iron Horse Drive, Norfolk, Nebraska. Some non-traditional hours may be required. The Judicial Branch does not sponsor STEM (Form I-983) or non-immigrant work visas for this position.

Requirements

High school diploma or GED, or two years of administrative support or clerical experience. An equivalent combination of relevant education and experience sufficient to perform the essential duties will also be considered.
Educational credits must be granted by an institution accredited by an entity approved by the U.S. Department of Education.
Knowledge of customer service principles.
Knowledge of modern office procedures, methods, and equipment.
Knowledge of basic filing and recordkeeping principles.
Knowledge of cash-handling techniques.
Knowledge of basic bookkeeping techniques.
Skill using computers and related software applications.
Skill providing customer service.
Skill filing and keyboarding.
Skill using modern office equipment.
Skill counting cash and balancing accounts.
Communication and interpersonal skills sufficient to exchange or convey information and receive work direction from coworkers, supervisors, and the public.

Responsibilities

Serve as a receptionist and/or answer the telephone for assigned District offices; determine the nature of visits or calls, direct callers to the appropriate office or person, and take messages as needed.
Provide information to callers and visitors, including directions.
Maintain inventories of documents, brochures, applications, and similar materials, and distribute them upon request.
Perform basic office support duties, including collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading materials, and typing routine correspondence, reports, and other documents.
Check in probationers and provide general office and program information.
Contact probation officers and other staff to coordinate appointments, meetings, and pre-sentence interviews.
Open and close case intake files and maintain case documents, including violations.
Prepare standard and routine legal documents, letters, and correspondence, including documents from dictation such as jail waivers and travel permits.
Track, compile, and maintain routine case information, such as criminal history and driver's license information.
Process daily incoming and outgoing mail.
Perform other duties of a similar nature or level.

Benefits

79% employer-paid health and prescription insurance.
Dental and vision insurance plans available to purchase.
Short-term and long-term disability coverage available to purchase.
Employee Assistance Program for confidential support.
Flexible Spending Accounts and Health Savings Accounts.
State-matched retirement plan contribution of 156% of the first 4.8% contributed.
Free $20,000 life insurance policy.
Optional life insurance and AD&D coverage available to purchase.
13 paid holidays annually.
Paid vacation and sick leave accruing immediately.
Military leave and funeral/bereavement leave.
Paid training to develop skills.
Free continuing education credits for maintaining professional certifications.
Access to specialized courses through Judicial Branch Education.
Opportunity for bilingual pay.
A 2.5% pay increase after successfully completing the probation period for employees starting at the Hiring Rate.