Secretary

Leitner Williams Dooley & Napolitan PLLC•Brentwood, TN

2d•Hybrid

About The Position

LWDN is seeking an experienced workers’ compensation legal assistant for its Nashville, Tennessee office. The Secretary supports attorneys by performing clerical and administrative duties, including preparing and organizing legal documents, maintaining files and calendars, coordinating proceedings and meetings, and assisting with billing and file-opening and closing activities. The position is eligible for a hybrid work schedule after on-site training is completed. A background check is required upon offer.

Requirements

Familiarity with legal documents and terminology.
Working knowledge of computers and electronic data processing, and proficiency with Microsoft Word and Excel; willingness to learn applicable software as needed.
Ability to type at least 50 words per minute with at least 92% accuracy, with keen listening skills to comprehend voice dictation files.
Working knowledge of standard office equipment such as copiers, scanners, and fax machines.
Ability to prioritize and meet deadlines.
Exceptional written and oral communication skills.
Courtesy, professionalism, discretion, and sound judgment.
Strong attention to detail and accuracy.
Ability to work collaboratively and effectively with members, attorneys, staff, clients, and third-party vendors.
Strong organizational skills and attention to detail.
Ability to work on different projects at one time.
Associate degree with specialized coursework in general office practices such as typing, filing, legal procedure, and terminology, or an equivalent combination of related education and experience.
Two years of legal experience or an equivalent combination of related education and experience.

Nice To Haves

Experience working in workers’ compensation.
Legal administrative experience.

Responsibilities

Assist attorneys by performing clerical and administrative duties.
Follow firm policies and procedures.
Transcribe legal documents and correspondence.
Organize and maintain paper and electronic files.
Prepare correspondence and legal papers.
Create spreadsheets and prepare presentations.
Maintain calendars and track deadlines.
Update and index pleadings and discovery binders.
Draft medical, employment, IRS, and SSA authorization forms, releases, and orders.
Proofread legal documents.
Enter time for billing purposes.
Apply Bates stamps to documents.
Assist with opening and closing file activities.
File, organize, and index legal matters.
Scan, copy, fax, and email legal documents.
Schedule court reporters, depositions, hearings, and other meetings.
Make travel arrangements.
Process third-party and vendor invoices.
Copy data to media such as CDs or flash drives.
File documents with the court or search court files.
Maintain confidentiality as necessary.