Secretary

Charles County Public Schools • Waldorf, MD

1d

About The Position

The Secretary supports school operations by maintaining pupil records, preparing reports, handling student registration and transfers, and communicating with students, parents, staff, and visitors. The position also manages student transportation and emergency information, prepares and distributes school materials, handles incoming mail and messages, and oversees student fundraising collections. The Secretary performs related duties assigned by the school principal.

This is a 10-month, non-exempt position. The listed education requirement is a high school diploma.

Requirements

• High school diploma.
• Possess positive human relations skills.
• Demonstrated aptitude for successful performance of the listed duties and responsibilities.
• Good computer literacy skills, including MS Word, Excel, PowerPoint, and Internet use.
• Ability to compile data accurately and concisely.
• Ability to work with pupils, teachers, parents, administrative personnel, and school visitors in a manner conducive to good working relationships.
• Knowledge of efficient office practices and procedures.
• Ability to react effectively to simultaneous inquiries and situations.
• Good oral and written communication skills.
• Ability to collaborate with others, follow up, and work independently.

Responsibilities

• Prepare and maintain pupil records and related reports; verify pupil information, file reports such as monthly attendance and suspension reports, and contact parents about attendance policies and procedures.
• Register new pupils, request prior school records, withdraw transferring pupils, and forward permanent school records or copies when students transfer out of state.
• Follow up on immunizations to ensure compliance with Maryland School Law and prepare the School Immunization Report.
• Maintain current student bus routes and bus numbers, and prepare ECOTRAN reporting, block, stop, and home-location information for new students.
• Maintain current emergency cards and information cards for all students.
• Type and distribute correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, and other required materials, and maintain appropriate files.
• Answer inquiries from students, parents, staff, and school visitors.
• Receive, sort, and forward mail and messages for staff members.
• Supervise the sale and collection of money from students for fundraisers.
• Perform related duties as assigned by the school principal.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED