Secretary

Frederick County Local Government • Winchester, VA

4d

About The Position

The Secretary provides clerical, mathematical, and computer support to the Chief Deputy and Commissioner of Revenue and supports the daily operations of the Commissioner of Revenue’s Office. The role includes calendar and meeting coordination, public-facing assistance, budget tracking and reconciliation, correspondence and document management, and general office administration.

Requirements

• High school diploma or GED equivalent.
• Skilled in computer operations using various programs.

Nice To Haves

• Entry-level clerical and computer experience in a professional office environment.
• AS400 experience.

Responsibilities

• Create and update the Commissioner of the Revenue and Chief Deputy’s calendars, including staff leave, internal and external meetings, classes, and events.
• Answer telephone calls, respond to inquiries, or direct callers to appropriate staff.
• Greet taxpayers, visitors, and County personnel; determine the assistance they need, respond directly, or direct them to appropriate staff.
• Assist residents and taxpayers with information requests and filings.
• Oversee listings of internal and external meetings, conferences, and classes; handle staff registrations and travel logistics.
• Manage office supply inventory, respond to requests, and purchase necessary items.
• Record, update, and track the Commissioner’s expenditure budget information using Excel.
• Reconcile bank statements and AS400 information.
• Assist with budget forecasting.
• Handle incoming and outgoing mail.
• Prepare correspondence.
• Scan documents and create files in Laserfiche.
• Provide preliminary assistance to taxpayers with account record updates during billing seasons.
• Enter and follow up on maintenance requests.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED